Step 1Complete the Proposal
Step 2Confirm Information
Zip Code 5-digit number
Phone example: 123-456-7890
Baylor University requires third-party events to have a host department within the university.
First/Last name of head of sponsoring department
Department Head Phone example: 123-456-7890
Department Head Email Address
Please add a description of the event (including who will attend, who is hosting, and what activities will take place)
Describe the justification for an in-person event Why this event cannot be virtual?
Please list all types of attendees that will be at this event. Examples: faculty/staff/external attendees/students/etc.
What activities will take place at this event? Examples: eating, singing, lecture, etc.
Start Date mm/dd/yyyy required
End Date mm/dd/yyyy required
Start Time hh:mm am/pm required
End Time hh:mm am/pm required
Access to the venue prior to start time?
Early Venue Access Time hh:mm am/pm required
Venue Booking Assistance
Preferred Venue If your preferred venue is unavailable, we will suggest alternatives
Will there be food served at this event?
I plan to or already have ordered food for my event
I am requesting assistance with planning a custom menu
Who is your caterer
Approximate number of guests
Baylor's event-planning process includes considerations regarding university administrators (Regents, the President, Deans or members of the President's Council).
Baylor administrators hosting
Baylor administrators attending
In order to comply with Baylor's Policy to Protect Children and Prevent Abuse, you must indicate whether minors will be present at your event.
Please include any additional information that might be helpful in planning your event.