Step 1Complete the Proposal
Step 2Submit your event request
Step 3Finished
First Name
Last Name
Department
Baylor Address
Phone example: 123-456-7890
Email Address
Dean/Department Head Email Address
Entity Number 3 digits
Department Number 5 digits
Fund Number 3 digits
Designation Number 7 digits
Account Number 5 digits
Purpose Number 3 digits
Activity Code 4 digits
Future1 Code 5 digits
Future2 Code 5 digits
First/Last name of Ignite approver
Event Name
Please add a description of the event (including who will attend, who is hosting, and what activities will take place)
Start Date mm/dd/yyyy required
End Date mm/dd/yyyy required
Start Time hh:mm am/pm required
End Time hh:mm am/pm required
If this meeting is reoccurring, please list additional event dates.
Access to the venue prior to start time? Please select... Yes No
Early Venue Access Time hh:mm am/pm required
Venue/Location Booking Assistance Please let us know if you need help booking an event space. Please select... Yes No
Preferred Venue and Size/Occupancy of the Space
If your preferred event location is unavailable, we will suggest alternatives. Include information on how you will utilize the space - i.e. venue can accommodate 400 people, but we will limit the event to 100 people.
What venue have you already secured? Please indicate your event location
Please indicate your event location. Include information on how you will utilize the space - i.e. venue can accommodate 400 people, but we will limit the event to 100 people.
A/V Assistance Please select... Yes No
Please list your audio/visual needs Microphones, screens, etc...
Assistance with Communication Pieces Please select... Yes No
Will there be food served at this event? Please select... Yes No
Catering Options Please select... I plan to or already have ordered food for my event I am requesting assistance with planning a custom menu
Who is your caterer
Detail the food/meal(s) you plan on serving
Approximate Number of Guests
Baylor's event-planning process includes considerations regarding university administrators (Regents, the President, Deans or members of the President's Council).
Baylor administrators hosting Please select... Yes No
Baylor administrators attending Please select... Yes No
In order to comply with Baylor's Policy to Protect Children and Prevent Abuse, you must indicate whether minors will be present at your event.
Minors attending Please select... Yes No
Are the parents of the minors attending? Please select... Yes No
Projected number of minors attending?
Number of staff attending event/program?
Daytime or Overnight Event? Please select... Daytime Overnight
Please include any additional information that might be helpful in planning your event.
