Step 1Complete the Proposal
Step 2Confirm Information
Step 3Finished
First Name
Last Name
Address
City
State
Zip Code 5-digit number
Phone example: 123-456-7890
Email Address
Organization
Baylor University requires third-party events to have a host department within the university.
First/Last name of head of sponsoring department
Department Head Phone example: 123-456-7890
Department Head Email Address
Event Name
Event Type Please select... In-person Virtual
Please add a description of the event (including who will attend, who is hosting, and what activities will take place)
Describe the justification for an in-person event Why this event cannot be virtual?
Please list all types of attendees that will be at this event. Examples: faculty/staff/external attendees/students/etc.
What activities will take place at this event? Examples: eating, singing, lecture, etc.
Start Date mm/dd/yyyy required
End Date mm/dd/yyyy required
Start Time hh:mm am/pm required
End Time hh:mm am/pm required
Access to the venue prior to start time? Please select... Yes No
Early Venue Access Time hh:mm am/pm required
Venue Booking Assistance Please select... Yes No
Preferred Venue If your preferred venue is unavailable, we will suggest alternatives
Will there be food served at this event? Please select... Yes No
Catering Options Please select... I plan to or already have ordered food for my event I am requesting assistance with planning a custom menu
Who is your caterer
Approximate number of guests
Baylor's event-planning process includes considerations regarding university administrators (Regents, the President, Deans or members of the President's Council).
Baylor administrators hosting Please select... Yes No
Baylor administrators attending Please select... Yes No
In order to comply with Baylor's Policy to Protect Children and Prevent Abuse, you must indicate whether minors will be present at your event.
Minors attending Please select... Yes No
Please include any additional information that might be helpful in planning your event.
