Step 1Complete the Proposal
Step 2Submit your event request
Step 3Finished
All student events MUST be submitted through Connect and receive an Approved Student Activities Approval Form through that system before a space can be booked through Institutional Events.
First Name
Last Name
Phone example: 123-456-7890
Email Address
Organization
First/last name of advisor
Advisor Email Address
Event Name
Event Type Please select... In-person Virtual
Please add a description of the event (including who will attend, who is hosting, and what activities will take place)
Describe the justification for an in-person event Why this event cannot be virtual?
Please list all types of attendees that will be at this event. Examples: faculty/staff/external attendees/students/etc.
What activities will take place at this event? Examples: eating, singing, lecture, etc.
Start Date mm/dd/yyyy required
End Date mm/dd/yyyy required
Start Time hh:mm am/pm required
End Time hh:mm am/pm required
Access to the venue prior to start time? Please select... Yes No
Early Venue Access Time hh:mm am/pm required
Have you completed your Student Activities Approval Form (SAAF form)? Please select... Yes No
Do you need to book a space? Please select... Yes No
Which space would you like to book? Please select... Bennet Auditorium Mayborn Pavillion Cashion 506* Cashion 501 Cashion 502 Hurd Center
What A/V needs do you have?
If you need to book other facilities on campus, you will need to use OrgSync through Student Activities. Food is not allowed in Bennett Auditorium.*Cashion 506 can only be booked within one month of your event.
Approximate number of guests
In order to comply with Baylor's Policy to Protect Children and Prevent Abuse, you must indicate whether minors will be present at your event.
Minors attending Please select... Yes No
Please include additional information about your event like event location, what you will be doing at your event and what room layout will be needed.
