Add/Drop Classes Policies & Refunds
Cancellations occur when a student decides not to attend classes for a quarter prior to the first day of classes for that quarter. A student's schedule cannot be cancelled on or after the first class day. Cancellations and related refund requests must be in writing, addressed to the Law School Registrar or to the Cashier's Office, One Bear
Place #97048, Waco, TX. 76798-7048, or by email to [email protected]
and made prior to the first day of classes for the quarter. For cancellations, all tuition,
fees, and meal plans will be refunded at 100%. If a student has a housing assignment
on campus, Campus Living and Learning will determine the refund and any related
fees. The student must contact CLL at 254-710-3642 to inform that office that they
will not attend. Additional contact information is available online. Financial aid for the
term is cancelled and returned to the programs.
WITHDRAWAL FROM THE UNIVERSITY
Beginning the first class day of a term, students who are financially settled must contact the Law School Registrar to withdraw from the University.
Under no circumstances does notification to professors or dropping classes constitute an official withdrawal from the University.
The official withdrawal date is established by the student's contact with the Law School Registrar. If the student fails to contact the Law School Registrar and simply stops attending, then tuition, fees, meal plans and other applicable charges will not be adjusted on the student's account. Financial Aid credits, however, may be reversed according to federal regulations.
Refunds are applied to any outstanding balance owed the University. Any remaining credit will be mailed to the student at his/her home address in the student information system.
Refunds of tuition and required fees, General Student Fee, Student Bar Association, and Student Services Fee, are based on the official withdrawal date and are pro-rated on a per diem scale based on the total calendar days in that payment period up to the date that represents 60 percent of the payment period. A payment period is defined as the total number of calendar days in the quarter or term (published first day of class through the published last day of finals) excluding the Christmas break and the spring break. There are no refunds after the 60 percent point of the payment period. Unless specifically noted, other fees are considered non-refundable. For a calendar schedule of refund percentages, please refer to the following withdrawal schedule pages:
Unused BearBucks™ and Dining Dollars are refunded.
Meal plan refunds are based on the official withdrawal date. An administrative charge equal to one week of the meal charge for the student's respective meal plan will be assessed.
Financial aid recipients are not eligible for a refund until all of the financial aid programs are reimbursed in accordance with federal, state, and University guidelines. To obtain information about the return of financial aid funds, contact the Student Financial Aid Office. This department can be reached by calling 254-710-2611. Additional contact information is available online.
Students residing in campus housing, must contact the Office of Campus Living & Learning to obtain information about any applicable housing adjustments and penalties. This department can be reached by calling 254-710-3642. Additional contact information is available online. Students must follow the proper check-out procedure established by this department and must vacate their campus housing within 48 hours of the official withdrawal date.
Dropping a class or classes is not considered a withdrawal. The term withdrawal refers to dropping all classes after financial settlement and leaving the University for that term. Students cannot drop all of their classes online beginning on the first class day of the term.