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Frequently Asked Questions

1. My check is direct deposited into my checking account but I'm not getting an earning statement, how do I know the amount of my check?
2. If I do not have direct deposit, where will my check go?
3. What determines the cut-off dates on the dining charges?
4. When is payday?
5. How does my leave accrue?
6. I thought my leave hours were being banked and would show up on my check after two months. Why do they not show?
7. My check shows you keep taking out for a Spirit shirt. Why?
8. I want to change my retirement contribution. Who can help me?
9. Can I split my direct deposit between two different banks?
10. I'm paid biweekly and I need to know how much vacation I have available. Can I look that up myself?
11. Why is the amount on my W-2 different that the final gross year-to-date on my check?
12. How do you calculate taxable gross?
13. What are taxable benefits?
14. How will taxable benefits affect my paycheck?
15. What are tax exempt deductions?
16. What taxes are exempt for these deductions?
17. When do I get my W-2?
18. Where do I get my W-2?
19. How do I elect to get my W-2 electronically?
20. Will the advanced earned income credit be available in 2011?




1. My check is direct deposited into my checking account but I'm not getting an earning statement, how do I know the amount of my check?
That information, and more is available on the Web for Employees located at: http://www.baylor.edu/emplweb

2. If I do not have direct deposit, where will my check go?
Payroll checks are not mailed through campus mail. They are available for pick up at the Cashier's Office, located in the Clifton Robinson Tower.

3. What determines the cut-off dates on the dining charges?
The cut-off date for the dining charges is determined by the biweekly pay schedule. Dining charges come out of the number two pay periods of biweekly employee's check. Click here for Dining Cut Off Schedule.

4. When is payday?
For monthly employees, it's the last working day of each month. Click here for the Monthly Pay Schedule. For biweekly employees, click here for the Biweekly Pay Schedule.

5. How does my leave accrue?
Leave accrues based on the number of hours one is scheduled to work.http://www.baylor.edu/content/services/document.php?id=39615

6. I thought my leave hours were being banked and would show up on my check after two months. Why do they not show?
On the first check received after 60 days, all that shows is what accrues during that pay period. With the next check, all accrued leave will "roll forward" and be available to use.

7. My check shows you keep taking out for a Spirit shirt. Why?
Be sure you are looking under the current deductions and not year-to-date.

8. I want to change my retirement contribution. Who can help me?
Contact Human Resources at 710-2000.

9. Can I split my direct deposit between two different banks?
Yes, employees may now deposit to two different institutions. They may designate either by a dollar amount or a percent.

10. I'm paid biweekly and I need to know how much vacation I have available. Can I look that up myself?
Yes, that's now available to view on the Web for Employees .

11. Why is the amount on my W-2 different that the final gross year-to-date on my check?
Gross vs Taxable (W-2) gross The gross one's paycheck is actual salary paid. The amount on one's W-2 is the taxable gross.

12. How do you calculate taxable gross?
Taxable gross is the actual gross salary plus taxable benefits minus tax exempt deductions.

13. What are taxable benefits?
A taxable benefit is any type of compensation other than cash wages that the IRS has not exempted from taxation. Examples: housing, personal use of university owned vehicles, some moving expenses, tickets discounted and more than 20%, some tuition remission (Bu-PP450A).

14. How will taxable benefits affect my paycheck?
They are subject to both Social Security tax and IRS income tax. The amount can vary from 22-47% depending on one's tax bracket. A good rule of thumb is to calculate the tax to be equal to amount 1/3 of the benefit. A $900 benefit will cost about $300 in taxes.

15. What are tax exempt deductions?
Deductions that are allowed under IRS. Sec. 125 plan such as medical related insurances, unreimbursed medical, and day care expenses and Tax Deferred Annuities.

16. What taxes are exempt for these deductions?
Sec. 125 are exempt from both Social Security taxes and IRS income taxes. Tax Deferred Annuities are exempt only from IRS income taxes.

17. When do I get my W-2?
Your W-2 will be available by January 31.

18. Where do I get my W-2?
On-line. Printed W-2's will be available in the Payroll Office for a few days. Those not picked up will be mailed to home address before 1/31.

19. How do I elect to get my W-2 electronically?
Instead of receiving a paper W-2, you may now elect to receive your W-2 statement on-line through the Bearweb system. Once they are available, you can view and print your IRS approved W-2 at your convenience. W-2's should be available the last week of January. To make this election and find out more about this option, go to the link below and follow the directions. http://www.baylor.edu/payroll/index.php?id=43270

20. Will the advanced earned income credit be available in 2011?
Beginning in 2011, employees may no longer receive advance payments of the credit in their pay during the year as they could in 2010 and earlier years because the law has changed. However if they are eligible, they will still be able to claim the credit on their 2011 tax return.

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