Important notes about completing paperwork on-line:
• To view and complete these forms you will need the Adobe Acrobat Reader software on your computer. To download a free copy of Adobe Acrobat Reader click here.
• Most of the forms found here are fill-able online, but not save-able. If you close the window that contains the form, any information you have typed will be lost. Be sure to print your completed forms before closing the window.
• You can use the tab key to navigate between spaces on the forms.
• If you have questions about any of the forms, you will have a chance to ask them during The Bear Essentials. You may wait to sign the forms until after your questions are answered if you prefer.
Please review, complete and print the forms listed below and bring them with you to The Bear Essentials on your first day.
a. Section 1 of the electronic Form I-9 must be completed on or before your first day of work.
b. Click here to complete section 1 of the Form I-9 on-line OR come to Human Resources (HR) to begin the I-9.
c. Remember that you must bring your original identification and employment eligibility documents to complete section 2 with an authorized HR representative.
d. Please pay particular attention to the List of Acceptable Documents (here). These are the documents that prove your eligibility for employment. Please bring the required original, unexpired documents - either one item from list A or one item each from lists B and C - with you to The Bear Essentials. (For example, your driver's license AND your Social Security card.)
**Failure to provide acceptable documents will affect your employment status.**
a. You may complete the form W-4 on-line from the link below, then print it for your signature, or print it and complete it by hand.
b. Once you have read, understood, and completed the form W-4, bring it with you to The Bear Essentials
c. Note: The Payroll Office will need to verify your Social Security Number and Name for income tax purposes. Please bring your Social Security card with you to The Bear Essentials
d. Click here to view detailed instructions and to complete the Form W-4. This will take you to a government website that provides the W-4 for the current year.
Personnel Information Form
a. Please complete this form on-line, print it, and bring it with you to The Bear Essentials.
b. Click here for the Personnel Information Form.
Request for Direct Deposit of Payroll Earnings
a. You are encouraged to either complete the form on-line and print a copy for your signature, or print the form and complete it by hand. Note: Your BU ID number will be provided at The Bear Essentials, so you can add that information at that time.
b. Attach either a voided check or a deposit slip for the account(s) where you would like to have your pay check deposited, or write in the bank information on the form.
c. Once you have read, understood, and completed the form, please sign it, and bring it with you to The Bear Essentials
d. Click here to view and complete the Request for Deposit of Payroll Earnings.
Electronic Form W-2
a. Once you have read and completed the Electronic Form W-2 election from the link below, you can use the electronic signature to submit the form online or print it for your signature and bring it with you to The Bear Essentials You may also print it and complete it by hand.
b. Click here to view detailed instructions and to complete the Electronic Form W-2 Election.
a. Please read the Self-Identification Disclosure form from the link below, then print it for completion by hand.
b. Once you have read, understood, and completed the form, please sign it and bring it with you to The Bear Essentials
c. Click here to view and complete the Self Identification Disclosure
Payroll Deduction Authorization
a. Please print the form for your initials and signature.
b. Once you have read, understood, and completed the form, bring it with you to The Bear Essentials
c. Click here to view and complete the Payroll Deduction Authorization.
Copies of Unofficial Transcripts
Unofficial transcripts are required for all positions requiring a degree, with the exception of Baylor transcripts or transcripts previously submitted to our office.
Memorandum of Understanding
a. Please review each item listed on the form and make sure you understand what is required of you. NOTE: DO NOT PRINT THIS FORM.
b. Click here to view the Memorandum of Understanding.
A personalized version of this form will be provided to you for your signature.