Frequently Asked Questions

General FAQs

1. How do I view my paycheck details for all earnings and deductions?
2. How does my leave accrue?
3. If I do not have direct deposit, how will I be paid?
4. When is payday?
5. When will I be able to use accrued leave time?
6. I want to change my retirement contribution. Who can help me?
7. Can I split my direct deposit between multiple accounts?
8. I need to know how much vacation I have available. How can I view my leave balances?
9. What are taxable benefits?
10. How will taxable benefits affect my paycheck?
11. How do you calculate taxable gross?
12. What are pre-tax deductions?
13. What taxes are exempt for pre-tax deductions?
14. When and where can I access my W-2?
15. Where do I receive my W-2?
16. How do I update my elected preference on how to receive my W-2?
17. Why is the amount on my W-2 different that the final gross year-to-date on my payslip?
18. How can I use my employee discount at Baylor dining locations and the Baylor Bookstore?
19. Is payroll deduction available for transactions that don't use a Baylor ID?




General FAQs

1. How do I view my paycheck details for all earnings and deductions?
You can view your payslip in Ignite here, https://www.baylor.edu/ignite/doc.php/353797.pdf

2. How does my leave accrue?
Leave accrues based on the number of hours one is scheduled to work.https://www.baylor.edu/risk/doc.php/339294.pdf

3. If I do not have direct deposit, how will I be paid?
If you do not set up direct deposit in Ignite, you will be paid through Wisely Pay by ADP. More information is found below.
More Information: https://www.baylor.edu/payroll/doc.php/352438.pdf

4. When is payday?
For monthly employees, it's the last working day of each month. Click here for the Monthly Pay Schedule. For biweekly employees, click here for the Biweekly Pay Schedule.

5. When will I be able to use accrued leave time?
You will be able to use leave time after it's been accrued. You begin accruing leave immediately.

6. I want to change my retirement contribution. Who can help me?
You can find more information at the link below, or you can contact Human Resources at 710-2000.
More Information: https://www.baylor.edu/hr/index.php?id=951240

7. Can I split my direct deposit between multiple accounts?
Yes, employees may deposit into different bank accounts. The amounts may be designated either by a dollar amount or a percentage.
More Information: https://www.baylor.edu/ignite/doc.php/356976.pdf

8. I need to know how much vacation I have available. How can I view my leave balances?
You can view you balances through Ignite.
More Information: https://www.baylor.edu/ignite/doc.php/353809.pdf

9. What are taxable benefits?
A taxable benefit is any type of compensation other than cash wages that the IRS has not exempted from taxation. Examples: housing, personal use of university owned vehicles, some moving expenses, tickets discounted more than 20%, and some tuition remission (see policy Taxable Tuition Remission and Educational Assistance Guidelines)
More Information: https://www.baylor.edu/content/services/document.php?id=16904

10. How will taxable benefits affect my paycheck?
They are subject to Social Security, Medicare, and Federal Income tax. The amount can vary depending on one's tax bracket. A rough estimate of taxes to be calculated on a taxable benefit is to divide the total benefit amount by 3. Approximately 1/3 of the benefit is the calculated tax amount. For example, a $900 benefit will cost about $300 in taxes. Below is a link to a pay check estimator that models how a taxable benefit could affect your paycheck. You will need your most recent payslip.
More Information: https://www.paycheckcity.com/calculator

11. How do you calculate taxable gross?
Taxable gross is the actual gross salary plus taxable benefits minus tax exempt deductions.

12. What are pre-tax deductions?
They are deductions that are allowed under IRS. Sec. 125 plan such as medical related insurances, unreimbursed medical, day care expenses, and Tax Deferred Annuities (403-b retirement).

13. What taxes are exempt for pre-tax deductions?
Sec. 125 are exempt from both Social Security taxes and IRS income taxes. Tax Deferred Annuities (403-b retirement) are exempt only from IRS income taxes.

14. When and where can I access my W-2?
Your W-2 will be available by January 31 in Ignite. Below is a link on how to access your W-2. If you elected for a paper copy, it was mailed to your most recent home address listed in Ignite.

15. Where do I receive my W-2?
Your W-2 will be available in Ignite. Below is the link on how to access your W-2.
More Information: https://www.baylor.edu/ignite/doc.php/366014.pdf

16. How do I update my elected preference on how to receive my W-2?
The link below will guide you on how to elect your W-2 delivery option.
More Information: https://www.baylor.edu/ignite/doc.php/366015.pdf

17. Why is the amount on my W-2 different that the final gross year-to-date on my payslip?
The year-to-date gross on your payslip is your actual salary paid for the year. The amount on your W-2 is the taxable gross (final gross less pre-tax deductions).

18. How can I use my employee discount at Baylor dining locations and the Baylor Bookstore?
Simply show your Baylor ID card before providing your method of payment. You will receive a receipt at the point of sale showing you the exact amount of the charge to your personal method of payment.
More Information: https://www.baylor.edu/hr/index.php?id=951383

19. Is payroll deduction available for transactions that don't use a Baylor ID?
Gifts to Baylor and KWBU gifts can be deducted from your paycheck. Baylor des not deduct payments for loans, childcare, Mayborn Museum memberships, OSO Fit Wellness program or similar transactions.

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