Frequently Asked Questions

General FAQs

1. My check is direct deposited into my checking account but I'm not getting an earning statement, how do I know the amount of my check?
2. How does my leave accrue?
3. If I do not have direct deposit, where will my check go?
4. When is payday?
5. I thought my leave hours were being banked and would show up on my check after two months. Why do they not show?
6. My check shows you keep taking out for a Spirit shirt. Why?
7. I want to change my retirement contribution. Who can help me?
8. Can I split my direct deposit between two different banks?
9. I'm paid biweekly and I need to know how much vacation I have available. Can I look that up myself?
10. Why is the amount on my W-2 different that the final gross year-to-date on my check?
11. How do you calculate taxable gross?
12. What are taxable benefits?
13. How will taxable benefits affect my paycheck?
14. What are tax exempt deductions?
15. What taxes are exempt for these deductions?
16. When do I get my W-2?
17. Where do I get my W-2?
18. How do I elect to get my W-2 electronically?
19. Why is Baylor Eliminating Payment with ID for Employees?
20. Will I still be able to use my employee discount at Baylor dining locations and the Baylor Bookstore?
21. Is payroll deduction still available for transactions that don't use a Baylor ID?
22. Why is the even distribution of deductions important?




General FAQs

1. My check is direct deposited into my checking account but I'm not getting an earning statement, how do I know the amount of my check?
That information, and more is available on the Web for Employees located at: https://www.baylor.edu/bearweb

2. How does my leave accrue?
Leave accrues based on the number of hours one is scheduled to work.https://www.baylor.edu/risk/doc.php/339294.pdf

3. If I do not have direct deposit, where will my check go?
Payroll checks are not mailed through campus mail. They are available for pick up at the Cashier's Office, located in the Clifton Robinson Tower.

4. When is payday?
For monthly employees, it's the last working day of each month. Click here for the Monthly Pay Schedule. For biweekly employees, click here for the Biweekly Pay Schedule.

5. I thought my leave hours were being banked and would show up on my check after two months. Why do they not show?
On the first check received after 60 days, all that shows is what accrues during that pay period. With the next check, all accrued leave will "roll forward" and be available to use.

6. My check shows you keep taking out for a Spirit shirt. Why?
Be sure you are looking under the current deductions and not year-to-date.

7. I want to change my retirement contribution. Who can help me?
Contact Human Resources at 710-2000.

8. Can I split my direct deposit between two different banks?
Yes, employees may now deposit to two different institutions. They may designate either by a dollar amount or a percent.

9. I'm paid biweekly and I need to know how much vacation I have available. Can I look that up myself?
Yes, that's now available to view through the BaylorIgnite System.

10. Why is the amount on my W-2 different that the final gross year-to-date on my check?
Gross vs Taxable (W-2) gross The gross one's paycheck is actual salary paid. The amount on one's W-2 is the taxable gross.

11. How do you calculate taxable gross?
Taxable gross is the actual gross salary plus taxable benefits minus tax exempt deductions.

12. What are taxable benefits?
A taxable benefit is any type of compensation other than cash wages that the IRS has not exempted from taxation. Examples: housing, personal use of university owned vehicles, some moving expenses, tickets discounted and more than 20%, some tuition remission (Bu-PP450A).

13. How will taxable benefits affect my paycheck?
They are subject to both Social Security tax and IRS income tax. The amount can vary from 22-47% depending on one's tax bracket. A good rule of thumb is to calculate the tax to be equal to amount 1/3 of the benefit. A $900 benefit will cost about $300 in taxes.

14. What are tax exempt deductions?
Deductions that are allowed under IRS. Sec. 125 plan such as medical related insurances, unreimbursed medical, and day care expenses and Tax Deferred Annuities.

15. What taxes are exempt for these deductions?
Sec. 125 are exempt from both Social Security taxes and IRS income taxes. Tax Deferred Annuities are exempt only from IRS income taxes.

16. When do I get my W-2?
Your W-2 will be available by January 31.

17. Where do I get my W-2?
On-line. Printed W-2's will be available in the Payroll Office for a few days. Those not picked up will be mailed to home address before 1/31.

18. How do I elect to get my W-2 electronically?
Instead of receiving a paper W-2, you may now elect to receive your W-2 statement on-line through the Bearweb system. Once they are available, you can view and print your IRS approved W-2 at your convenience. W-2's should be available the last week of January. To make this election and find out more about this option, go to the link below and follow the directions. https://www.baylor.edu/content/services/document.php/130604.pdf

19. Why is Baylor Eliminating Payment with ID for Employees?
The ID card swipe is complex to process and does not provide Baylor employees a way to track the cost of each purchase, receive confirmation of the exact charge at the point of sale or manage returns on their own. Standard forms of payment are more efficient, accurate and trackable.

20. Will I still be able to use my employee discount at Baylor dining locations and the Baylor Bookstore?
Absolutely! Simply show your Baylor ID card before providing your method of payment. You will receive a receipt at the point of sale showing you the exact amount of the charge to your personal method of payment.

21. Is payroll deduction still available for transactions that don't use a Baylor ID?
Gifts to Baylor can be deducted from your paycheck. Baylor will no longer deduct payments for loans, childcare, Mayborn Museum memberships, OSO Fit Wellness program or similar transactions.

22. Why is the even distribution of deductions important?
It allows for consistency of pay across all the pay checks for biweekly staff. Although gross wages and insurance costs do not change, spreading pre-tax deductions across all payrolls increases each employee's monthly net total.

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