Laws, Postings, and Policies
Baylor employees are expected to comply with the law, as well as the policies, procedures, and practices of Baylor. From General Employment Policies
Ethics Point
EthicsPoint is an anonymous and confidential online platform used to report activities that may involve criminal, unethical, or otherwise inappropriate behavior in violation of Baylor’s policies.
Baylor University Personnel Policies
The policies and procedures set forth in the Baylor University Personnel Policy (BU-PP) Manual provide guidelines for employees and the university during employment.
Federal and State employment laws protect employees and employers alike. Basic federal and state labor laws regulate everything from discrimination to overtime pay. Those laws are summarized below and include links to Baylor policies and governing agencies’ websites.
Americans with Disabilities Act
Title I of the Americans with Disabilities Act (ADA) of 1990 prohibits Baylor University from discriminating against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training and other terms, conditions and privileges of employment.
Civil Rights (Title VII of the Civil Rights Act of 1964)
As an Equal Employment Opportunity employer, Baylor University complies with all applicable federal and state nondiscrimination laws and does not engage in unlawful discrimination on the basis of race, color, nationality or ethnic origin, sex, age, or disability in employment or the provision of services. Sexual harassment is discrimination based on one’s sex or gender. For discrimination to be considered unlawful, it must be all of the following: related to a protected category; unwelcome; offensive to a reasonable person in the recipient’s position; and severe or pervasive.
- If you witness, or are made aware of an incident regarding discrimination of any kind, immediately contact your supervisor, Human Resources or Office of General Counsel.
- If you feel you are being discriminated against, you may ask the person responsible to stop the behavior.
- If you are confronted by someone who feels you have discriminated against him or her, listen respectfully, apologize for the incident and stop the behavior.
- If you are not comfortable talking to the person responsible for the behavior, you may talk to a member of management or Human Resources.
- If you are a member of management receiving this information, you should listen to the concern and contact Human Resources.
Employees who feel they have been discriminated against or sexually harassed should follow the procedures outlined within Baylor’s Civil Rights policy.
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Equal Opportunity Policy Statement: Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, marital status, pregnancy status, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant’s religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.
Federal EEO Posting
Civil Rights Policy and Procedures for Employees
Civil Rights Policy and Procedures for Students
Equal Employment Opportunity Commission
Baylor Title IX Office
Employee Polygraph Protection Act
The Employee Polygraph Protection Act of 1988 (EPPA) prohibits employers from using lie detector tests, either for pre-employment screening or during the course of employment, with certain exemptions. Baylor University does not require or request any employee or job applicant to take a lie detector test, or discharge, discipline, or discriminate against an employee or job applicant for refusing to take a test or for exercising other rights under the Act.
Fair Labor Standards Act
The Fair Labor Standards Act (FLSA) prescribes standards for wages and overtime pay on the basis of a non-exempt or exempt classification.
Non-exempt employees (i.e. hourly staff) are employees who, because of the type of duties performed, the usual level of decision making authority, and the method of compensation, are subject to all Fair Labor Standards Act (FLSA) provisions including the payment of overtime at a time-and-one-half rate of pay. Non-exempt employees are required to account for actual hours worked in fifteen minute increments.
Exempt employees (i.e. salaried faculty or staff) are employees who, because of their duties and responsibilities and level of decision making authority, are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Resources- FLSA
- Exempt Employees (monthly faculty or staff) (PDF 212 KB)
- Non-exempt and Exempt Status (PDF 190 KB)
- Non-exempt Employees (hourly staff) (PDF 244 KB)
- Overtime Pay Policy (PDF 24 KB)
- Work Hours/Schedules (PDF 143 KB)
- Non-Exempt Travel (PDF 234 KB)
Family Medical Leave Act
The Family Medical Leave Act (FMLA) entitles eligible employees of Baylor University to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.
Federal FMLA Posting
FMLA Guide
FMLA Policy
Occupational Safety and Health Act
Congress created the Occupational Safety and Health Administration (OSHA) to ensure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance.
Federal OSHA Posting
Department of Environmental Health & Safety
Required Annual Notices
To meet certain federal government standards, employers are asked to provide notices to employees regarding various healthcare related resources.
Unemployment Insurance
The Texas Workforce Commission’s programs provide unemployment benefits to eligible workers who become unemployed through no fault of their own, and meet certain other eligibility requirements.
Unemployment Compensation Policy
Texas Worforce Commission
Uniformed Services Employment and Reemployment Rights Act
The Uniformed Services Employment and Reemployment Rights Act (USERRA) provides certain persons who serve in the armed forces the right to reemployment with the employer they were with when they entered service. See the Federal USERRA Posting.
Federal USERRA Posting
Military Leave Policy
Workers' Compensation
Employees of the University are covered by workers’ compensation insurance, a state-regulated insurance program that pays medical bills and replaces some lost wages for employees who are injured at work or who have work-related diseases or illnesses.
To Report a Workers' Compensation Claim
Workers' Compensation Insurance
Federal Employment Law Postings
- Employee Polygraph Protection Act (EPPA)
- Equal Employment Opportunity (EEO)
- "EEO is the Law" Supplement/Pay Transparency Policy Statement
- Fair Labor Standards Act (FLSA)
- Family and Medical Leave Act (FMLA)
- Federal Combination Poster (EPPA)
- Occupational Safety and Health Administration (OSHA)
- Right to Work/E-Verify Poster
- Uniformed Services Employment and Reemployment Rights Act (USERRA)
- Federal Contractor Poster
- Federal Contractor Minimum Wage Poster
- Federal Contractor Paid Sick Leave Poster
