For Exiting Faculty

Relevant Policies: BU-PP 705 Faculty Dismissal Policy and BU-PP 600 Retirement Benefits.

What you should do prior to your last day of employment:

  1. Submit a letter of resignation to your supervisor and/or department head. The letter should include the following information:

    • Reason for resignation;
    • Position title;
    • Expected date of separation, a two-week notice required;
    • Forwarding address for end-of-the-year W-2 mail outs; and
    • Signature of separating employee.

  2. Complete the Faculty/Staff Separation Processing Form in coordination with your department.

    • Your department will verify clearance of all miscellaneous charges from "Section B" by contacting the appropriate offices;
    • Your department will sign where appropriate to verify clearances have been completed; and
    • Meet with your department to complete "Section A" (departmental clearance) and initial where applicable for verification.

  3. Complete the online Faculty Exit Survey.
  4. Complete and print the Technology Access Form.
  5. Human Resources will schedule an exit interview with you on or before your last day of employment. During this time, HR will discuss insurance conversion, your Baylor email account and the retirement income plan. If you do not receive an invitation for the exit interview, contact Human Resources by calling 254-710-2000.
  6. Additional actions required by the separating employee prior to last day of employment:

    • Return library books to the appropriate University Libraries;
    • Pay or arrange to pay any indebtedness owed to the University or related entity;
    • Remove any personal or private files from your computer; and
    • Coordinate separation with Student Financial Aid Office if you, your spouse and/or your dependents are receiving tuition remission benefits.

  7. Information on Email accounts:

    • Faculty voluntarily separating from the University will retain your faculty email for approximately eight (8) months after your last day of employment. These accounts are deleted after the eight month time period (without prior notification) unless the individual re-affiliates with Baylor through employment or school enrollment.
    • Individuals involuntarily separated from the University will lose access immediately.
    • Email accounts for retirees currently remain active for an indefinite period.
    • Baylor currently provides former students an email account ( that allows them to continue to show their Baylor affiliation through their email address. If you meet the established level for provisioning of alumni accounts (see below), contact the helpdesk at 710-4357 or email,, to learn more on how to accessing this account. For more information on Alumni Email, please visit

      Current levels for provisioning of alumni accounts:

      • Undergrad: 90+ earned
      • Seminary: 60+ earned hours
      • Law: 79+ earned hours
      • Graduate: 24+ earned hours

    • This email benefit and process may be subject to re-evaluation, modification and termination by the University, in its sole discretion, in the future.

Please bring the following items with you to your exit interview:

  • Separation Processing Form - Section C will be completed with HR;
  • Technology Access Form;
  • Copy of your letter of resignation;
  • Baylor ID card (and spouse card, if applicable);

    NOTE: Baylor Retirees will be issued new retiree ID card(s). In the interim, you may retain the current card(s).

  • Baylor Parking permit(s);
  • Keys;
  • Purchasing/travel cards;
  • Name tags/badges;
  • Cellular phone and/or laptops; and
  • Other university property not previously returned to your department.

Human Resources is located on the 2nd floor, Suite 200, in the Clifton Robinson Tower.