The Travel Agency Authorization Form pertains to INDIVIDUAL AIRFARE ONLY.

A requisition for entering individual airfare charges will no longer be necessary.

The elimination of this step improves processing time to benefit the traveler.

Procedures
•The traveler calls the travel agency to make reservation.
•The traveler completes the form. Note: Approval by traveler's next administrative level is required.
•The traveler emails the form to both the designated agency and Baylor's Accounts Payable department. Note: A "Form ID" number will be generated for each submittal which will be used to reference charges for the ticket.
•The travel agency will then email the itinerary/invoice to both the traveler and Baylor's Accounts Payable department.


Change Order Procedures
•For additional charges relating to changes in ticketing, the traveler should complete a Travel Agency Authorization Form.
•List the amount of the additional charge as "Total Price".
•In the "Comment" section, reference the "Form ID" number that relates to the original ticket and provide reason for the change.
•After completing the form and getting approval by traveler's next administrative level, the form is emailed to both the designated travel agency and Baylor's Accounts Payable department.
•The travel agency will then email the itinerary/invoice to both the traveler and Baylor's Accounts Payable department.