Baylor University
Student Activities
Student Organizations

Only chartered student organizations and University departments are eligible to post information in campus facilities. Events for which publicity is to be used must be submitted using the Online Event Registration form before approval for publicity items and/or materials will be granted. Improperly posted materials will be removed and discarded and violations can result in posting privileges being restricted or removed and other sanctions as deemed appropriate.

Flyers and Posters

APPROVAL PROCESS:

1. Submit a digital copy of the poster or flyer via email (Student_Activities@baylor.edu) or bring in 2 copies of the poster/flyer to the Department of Student Activities (254-710-2371). Allow 24-48 hours for completion of the approval.

2. Once an approval has been granted, bring in all copies of the intended poster/flyer to the Department of Student Activities to be stamped. The stamping process will be completed upon delivery. Any flyer/poster without a stamp will be removed by building managers across the campus.

EXPECTATIONS:

1. Any images or logos used in printed materials should be original artwork, purchased through an approved service, or used with express permission for those purposes.

2. Flyers should be no smaller than 8 " X 11"and no larger than 11" X 17".

3. 8 x 11 or 11" X 17": 40 poster limit for non-residential campus facilities.

4. 8 " X 11" or 11" X 17": 130 poster limit for Campus Living & Learning facilities.

POSTING PROCESS:

Flyers and posters may be posted on public bulletin boards in campus buildings. Flyers and posters may not be posted on furniture, walls, windows, doors, parking facilities, bathroom stalls, classroom spaces, or other campus locations.

POSTING PROCESS FOR RESIDENCE HALLS:

Once flyers/posters are approved and stamped through the Department of Student Activities student organizations may bring up to 130 copies to the Campus Living & Learning office (located in Penland Hall) at least seven to ten days prior to the event. Residence hall staff will post on each floor, wing, or building. No posting is allowed by persons other than residence hall staff. All flyers that are posted in violation of these procedures will be removed and disposed.

Handouts, Mailbox Stuffers, and Table Tents

APPROVAL PROCESS:

1. Submit a digital copy of the handout, mailbox stuffer, or table tent via email (Student_Activities@baylor.edu) or bring in 2 copies of the handout/mailbox stuffer to the Department of Student Activities (254-710-2371). Attach a note describing the intended distribution method (campus mailbox, information table, information distribution event, etc). Allow 24-48 hours for completion of the approval.

2. Table tents placed in any of the campus dining facilities must also be approved by the Baylor Dining Services after receiving approval from the Department of Student Activities.

EXPECTATIONS:

1. Any images or logos used in printed materials should be original artwork, purchased through an approved service, or used with express permission for those purposes.

DISTRIBUTION PROCESS:

1. Once handbills are approved by Student Activities the materials may be distributed in the approved distribution manner.

2. Baylor Dining Services will permit no more than two table tents to be displayed in dining facilities at any given time. Approvals will be granted on a first-come, first-served basis.



*This new policy regarding print publicity may be found on page 30 of the 2011-2012 Student Organization Policy and Procedure Manual. This policy takes effect at the start of the fall 2011 semester.

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