Baylor University

Bearathon FAQ

FAQ
Where can I find information on bib pick-up, where to park and other race day information? What happens if my pace is slower than the allotted time?
How do I register a team for Bearathon? Do you offer a bag drop or gear check?
What does my registration fee go toward? How do I check in my bag/gear?
What is your policy regarding minors running the half marathon? How much gear can I check?
What is included in my packet? What happens to my gear if I forget to claim it after the race?
What do I need to bring with me to pick up my packet? Will Bearathon merchandise be available for purchase at bib pick-up or race day?

Can a friend pick up my packet for me? Where can I meet my family and friends after the race?
How do I make sure I have the bib assigned to me? What is your refund policy?
What is your transfer policy? Where will race results be posted?
What happens if we do not contact you regarding a bib transfer? Will you be giving out age division awards?
Where does the race finish and start? When will the award ceremony begin?
What time does the race start? What is your race cancellation policy?
Do you offer an early start for walkers? What if I lost something at the race?

    Where can I find information on bib pick-up, where to park, and other race day information?

All this information can be found on our website under the race-day information tab or by clicking on this link: http://www.baylor.edu/student_foundation/index.php?id=49924. We also will send out an email to registrants a couple days before the race with this same information.

    How do I register a team for Bearathon?

Each team member will need to register individually and accept the terms of our waiver for the race on our website. In order to coordinate the team discount, please come up with a "team name" and communicate that to all members of your team in advance of registration. Then, when each individual registers, they will click the box labeled "member of a team" and a new text box will pop up for them to enter the official "team name."

    What does my registration fee go toward?

Registration fees cover finisher merchandise and pay for the cost of putting on our race event--from security, permits, medical supplies and personnel to hydration equipment, bibs and timing chips--just to name a few. Our runners are our top priority, and as the demand for our event continues to grow, we want to ensure that Bearathon remains a quality experience for all. All proceeds will then go toward the Bearathon Endowed Scholarship Fund which provides scholarships to Baylor students based on merit and need. Baylor Student Foundation is a non-profit organization.

    What is your policy regarding minors running the half marathon?

No one under the age of 15 will be allowed to run the Bearathon half marathon. For minors between the ages of 15-18, they will be allowed to run the Bearathon half-marathon if their parents sign a minor waiver for them at least a week in advance of the race. Please contact studentfoundation@baylor.edu to request the minor waiver.

    What is included in my packet?

Your race bib, timing device (attached to the bib) and safety pins for your bib. As part of our desire to make our race green, you will receive all coupons and the race day manual via a Virtual Race Bag. It is extremely important that you read the final instructions in the manual prior to race day. You are responsible for knowing the information that we provide to you in the final instructions so please access it when you receive your virtual race bag email.

    What do I need to bring with me to pick up my packet?

Each participant will receive a final confirmation sent via email. Please bring a photo ID and/or printed copy of your confirmation email to bib pick-up in order to receive your bib. You will need either of these two items to receive your bib--no exceptions.

    Can a friend pick up my packet for me?

Yes - please forward your confirmation email to your friend and this will suffice for him/her to pick up your bib. Your friend must have this confirmation email to pick up your bib--no exceptions.

    How do I make sure I have the bib assigned to me?

Please check the label on the back of your bib to make sure it has your name on it. This will ensure you have the proper bib, and that the correct registration information is tied to that bib. If you are picking up multiple bibs, please make sure everyone receives the bib with their name on the label.

    What is your transfer policy?

Transfer of bibs is something that needs to be done at least 30 days in advance of the race date. We will make every effort to accommodate those transfers arranged before this deadline. Please contact us at studentfoundation@baylor.edu to learn how to best go about this process.

    What happens if we do not contact you regarding a bib transfer?

Past races have been marred by numerous participants running under the guise of someone else's number. While this may seem harmless to the parties perpetrating the bib transfer, it does convey serious consequences to the organizers and participant field alike. From race results to finishers' awards being impacted as well as medical staff being able to correctly identify participants in need of treatment, it is imperative that the registration data associated with your race number does in fact belong to you, the participant. Because of this, unauthorized switches will invalidate race results.

    Where does the race finish and start?

The race begins and ends in the center of Fountain Mall on 5th street. This location can be found by searching "fountain mall" on this Baylor map (www.baylor.edu/map).

    What time does the race start?

All runners should report to the start line at 6:30 a.m. The half marathon starts at 7 a.m. The 5K starts at 7:20 a.m.

    Do you offer an early start for walkers?

No--our race course is open for 4 hours (until 11 a.m.) which allows for an 18 minute/mile pace.

    What happens if my pace is slower than the allotted time?

If your pace is slower than 18 minute/mile, you may find that the course is closing faster than you are completing the race. If this is the case, you are free to complete the route, but the Waco Police Department will ask you to move off of the road. Keep in mind that as the course closes, roads will no longer be closed to traffic and water and aid stations also will close. The finish line closes at 11 a.m. and no times will be recorded after 11 a.m. for the half marathon. Finisher shirts and medals will be awarded only to those finishing within the allotted time limit.

    Do you offer a bag drop or gear check?

Yes, it is located in Barfield Drawing Room (2nd floor) in the Bill Daniel Student Center.

    How do I check-in my bag/gear?

You will find a bag drop tag attached to your race bib. The tag is printed with your bib number. Detach the tag and attach it to your bag and then bring it to Barfield Drawing Room.

After the race, visit the Bag Drop area and present your bib to retrieve your gear.

    How much gear can I check?

Due to space limitations, we are only able to check one item per runner. It is best for you to consolidate multiple items into one item such as a bag.

    What happens to my gear if I forget to claim it after the race?

Gear Check closes at noon on race day and all gear must be picked up before that time. Bearathon is not responsible for gear that is not picked up by noon.

    Will Bearathon merchandise be available for purchase at bib pick-up or race-day?

Yes! We do have limited merchandise though, so availability is first come, first serve. We also are only able to accept cash or check at this time.

    Where can I meet my family and friends after the race?

The easiest way to find your family and friends after the race is to have a plan beforehand. We would suggest prearranging a location near Fountain Mall so they can watch you finish and then meet you shortly after you have made it through the corral receiving your finisher medal, shirt and food.

    What is your refund policy?

Bearathon has a no refund policy.

    Where will race results be posted?

Race results will be posted by our chip-timing company at the finish line. It is possible you may find an error or have a question at this time. Please approach a chip timing representative with questions so we can make sure all results are accurate and up-to-date. Once we have what we believe to be the final results, we will post them or a link to them on our bearathon website. This typically occurs later in the afternoon on race day.

    Will you be giving out age division awards?

We will be awarding plaques to the top three male/female results in each age division. However, in order to ensure all our results are accurate before making these awards, we will mail these out the week after the race.

    When will the award ceremony begin?

We will begin the award ceremony at 9:30 a.m. where we will present checks and plaques to the top 3 male/female finishers in the following categories: half-marathon overall, Baylor student and Master's divisions.

    What is your race cancellation policy?

There may be times when we feel it is unsafe to proceed with the race. While we recognize the aspirations and commitment of those that have entered the race, we will make decisions about the race based on the participation population as a whole. Each runner should make his/her own personal decisions about the race conditions and determine if he/she is comfortable with the weather and course conditions in regard to his/her desire to participate.

Specifically, when weather or other physical conditions present a danger to participants as a whole, we will maintain the right to cancel the race. These conditions will be recognized as "an act of God" and will not result in the refunding of race entry fees or future race credits. The staging of a race results in substantial expense prior to the actual race itself. Thus, in the event of a forced cancellation of the event, it is very likely that the financial impact on the race would not be any different than if the race was held without compromise.

The Race Director, in his/her sole discretion, will make decisions regarding the cancellation of the race. Although unlikely in March, the threat of a tornado, high heat or icy conditions could prompt the cancellation of the event for all participants. Severe thunderstorms with the threat of lightning that are threatening the course may also result in cancellation of the event for all participants.

The Bearathon is committed to the safety of all its participants and will not sacrifice the safety of anyone. Notifications about weather conditions, cancellations and other race information will be communicated via this website and the onsite announcer.

    What if I lost something at the race?

There is a lost and found at the information tent near the finish line. All items unclaimed will be returned to the Ed Crenshaw Student Foundation Center. If you have questions about items after the race, please contact us at studentfoundation@baylor.edu. We will donate all items left unclaimed a week after the race to a local shelter.

    Where can I cheer on my runner along the course?
Half-Marathon Cheering Locations The Waco Hilton/Spice Village

The mighty Brazos River is the 11th longest river in the United States and in its 840 miles across Texas, it passes through the heart of Waco. These two downtown hotspots are located on the banks of the Brazos and are a perfect place to cheer on runners just before they cross the historic Waco Suspension Bridge, opened in 1869. While cheering at this station, it is important to remember that it is still about 2.5 miles before the steep hills of Cameron Park so pacing is very important before the most difficult portion of the course. When runners return (mile 11.5), they will have conquered the hills of Cameron Park and be nearing the end of the race.

≈2.5 miles (07:22 a.m.at 9 min/mi pace) & 11.5 miles (08:43 a.m. at 9 min/mi pace)


Directions:
From Campus go west on 4th street under I-35 (0.7 mi)
Turn Right on Franklin Ave (0.2 mi)

4th Street & Sturgis

Cameron Park is one of the largest municipal parks in Texas that rests on the Brazos River. The steep hills of Cameron Park are the product of its location above the Balcones Fault resulting in a very difficult race course. This cheering location is just past the historic Proctor Springs and very close to Miss Nellie's Pretty Place, which runners will pass just before mile 10. When cheering at this location, congratulate runners for making it past the hills and be loud to motivate them as they draw close to the finishing stretch of the race.

≈10.25 miles (08:32 a.m. at 9 min/mi pace)


Directions:
I-35 exit 335C
Go West on S. Martin Luther King Blvd. (2 mi)
Turn Left on Herring Ave (0.5 mi)
Turn Right on N. 4th Street (0.2 mi)
Park on street, runners pass on Sturgis Rd

Exxon Station

The Exxon Station located just off Baylor Campus is a popular watering hole for college students. This section is the perfect location to offer encouragement to finish strong. This spot is close enough to the finish area to easily find runners after the race, but just far enough to give much needed encouragement for that last burst of energy! Cheer hard; they've almost run 13.1 miles.

≈12.75 Miles (09:55 a.m. at 9 min/mi pace)


Directions:
From Start/Finish area, walk west on S. 5th Street
Exxon Gas Station is on the corner of S. 5th and Dutton Ave.
Runners turn off S. 4th Street onto Dutton Ave. before making the final turn onto S. 5th

5k Cheering Locations

The Ferrell Center
The Ferrell Center is home to Baylor University's Men's and Women's Basketball Teams as well as Volleyball team. The spirited gold, domed roof of the Ferrell Center weighs approximately 175 tons and can be seen from afar. Runners will pass through the parking lot between the arena and the Baylor Ballpark Complex just over a mile into the race. A scenic stretch of the course along the Brazos River awaits runners as they pass through this location.

Directions:
From Campus, take 8th Street east (0.6 mi)
Turn Left on La Salle Ave. (1 mi)
Turn Right onto University Parks Drive
Take first right in front of the Ferrell Center
Limited Parking will be available in drop-off circle

Dutton Parking Garage
This large parking garage is located on the corner of Dutton Avnuee and University Parks Drive and houses a Starbucks. The Dutton Parking Garage, colloquially referred to as "The Garage-Mahal" by Baylor Students is a great location to grab a cup of joe and cheer on runners as they near the end of the 5K, but it will take some time to get from this location back to the finish line.

Directions:
From Campus, take 8th Street east (0.6 mi)
Turn Left on La Salle Av.e (1 mi)
Turn Right onto University Parks Drive (0.8 mi)
Destination is on Left