Baylor University Poage Library

Regulations for Use of Materials

Application Process

The W. R. Poage Legislative Library is a special collections library which houses original and unique materials, so strict security measures are in place. Each researcher will complete an application for use of materials and present required identification. Regulations for use of Materials are presented to researcher when registering. Since many of our materials are protected by federal and state right-to-privacy laws as well as copyright laws, materials and researchers may be subject to screening.

Finding materials in the Baylor Collections of Political Materials

This online guide is an introductory resource in any search for materials. It lists subgroups and series and describes the basic arrangement and content. In addition, a detailed finding aid is available in the Poage Library containing detailed description of files, microfilm reel analysis, and related materials. You may also contact the Archivist.

Copyright Policy of the Baylor Collections of Political Materials

In order to facilitate research, the Poage Library staff will provide requested reproductions of a reasonable amount of material from collections, provided that such copying is consistent with donor instruction and copyright law. In some cases, the physical condition of the items involved, the number of items requested, or the intended use by the researcher may determine whether or not permission is granted.

Before materials from the Baylor Collections of Political Materials may be quoted in print, or otherwise reproduced in any publication, permission must be obtained from both the owner of the physical property and the holder of the copyright. It is the sole responsibility of the researcher to obtain both sets of permissions. Persons desiring to quote from materials should consult the Director. Reproduction of any item must contain a complete citation to the original. A Permission to Publish Request Form is available.

Citing the Baylor Collections of Political Materials and its Materials

Researchers should use a standard form of citation. This will assist the Baylor Collections of Political Materials staff in locating the same document for other researchers. In citing materials, include date, subseries, series, record group or collection name, and the text "Baylor Collections of Political Materials". Do not identify a document solely as a box number as these box numbers are subject to change. Citation examples:

Manuscript Materials
Bob Bullock to George W. Bush, November 15, 1995, Bob Bullock Collection, Lt. Governor Series, 1991-1999, 1994-1996, 73rd & 74th Legislature, Correspondence, Elected Officials, TX Elected Officials, Baylor Collections of Political Materials, Baylor University. Waco, Texas.

Credited Photographs
Texas Inauguration, January 19, 1995, photograph by Senate Media Services, Bob Bullock Collection, Media Series: Events, Baylor Collections of Political Materials, Baylor University. Waco, Texas.

Oral Histories
Joe Smith, "Oral Memoirs of Bob Bullock," interviewed by Lois Smith Myers, January 20, 2004, in Fort Worth, Texas (Baylor Collections of Political Materials, Baylor University. (2004), 35-36.


Reproduction of materials may be allowed when photocopying
-- can be done without injury to the materials,
-- does not violate copyright restrictions, or
-- does not violate donor agreements.

A researcher may make requests for a reasonable and limited amount of photocopying. Photocopying is provided as a courtesy to researchers and will be done as staff time permits. It is not a substitute for note taking. Therefore, photocopying should be the exception, not the rule. Contents of entire folders, oral histories, or audio/visual materials in any format will not be copied. Color photocopying is available so photocopy costs will vary. All photocopies are marked by the staff with the name of the library, the collection, and the box/folder location. Researchers are required to read and sign a Photoduplication Policies and Request Form.


Scanners are available for staff use to reproduce materials. Use of hand-held scanners, digital cameras, and cellular camera phones are allowed as long as the researcher documents what is photographed.

Research Grants

Research grants are available for visiting scholars through the John and JD Dowdy Research Grant Endowment. Information and application for grants are available online.

Regulations revision date: 5 June 2015
E-mail the Baylor Collections of Political Materials at