Transcribe any subjects assigned to the object being described. This may include subjects from authorized controlled vocabularies like
Library of Congress Subject Headings (LCSH);
Medical Subject Headings (MESH);
Art & Architecture Thesaurus (AAT);
Canadian Subject Headings (CSH);
Dublin Core Metadata Initiative Type Vocabulary;
Getty Thesaurus of Geographic Names (TGN);
Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc. (form and genre);
Maori Subject Headings;
Newspaper Genre List;
Thesaurus for Graphic Materials (TGM);
Union List of Artists Names (ULAN);
to unauthorized subject keywords or keyword phrases assigned when an item was originally described whether through a locally made controlled vocabulary or not. Below are prescribed places where subjects can be found:
- Text: titles, abstracts, summaries, table of contents, section/chapter headings, introductions, prologues, prefaces, conclusions, epilogues, postscripts, etc.
- Sound Recording: disc/cassette label, container, insert;
- Video Recording: disc/videocassette label, container;
- Scores: title page, table of contents, lyrics;
- Image: back of image, what’s visible on the image itself;
- Maps: caption; notes about the map; geographic area; time period;
- Cultural Object: object itself, label, accompanying textual material;
- Computer Files: website, container, accompanying manual.
If no subjects are found with a resource, supply appropriate subject keywords or keyword phrases:
- Determine the topic of the resource, or what it is about.
- Assign keywords or keyword phrases that are specific to the resource’s content.
- DO NOT create keywords or keyword phrases that ONLY describe the resource generally.
- Names of persons and places can be used.
- Names of persons need to be in inverted.
- Family names are designated by last name and the word family after.
- If last name is not known and only the first name, put the first name first with a qualifier in parantheses afterwards ONLY if what the person does is absolutely known.
- Ex. Prince (singer)
- Ex. Brother John (pastor)
- Capitalize the first word and all proper nouns.
- Definition of “proper noun”: A noun that designates an individual person, place, organization, animal, ship, object, etc., and is usually written with an initial capital letter.
- Assign at least 5 keywords or/and keyword phrases to describe the resource adequately.
- Separate each keyword or/and keyword phrase by a space, semi-colon ( ; ), space. Also make sure to capitalize each subject keyword or/and keyword phrase after the semi-colon.
- Ex. Derby racing ; Cole, Turner ; Kentucky.