Title

Already Existing Title

Below are prescribed places where the title can be found.  

  • Text: title page, cover, title on finding aid, spine label, verso of title page, statements at end of document;

  • Sound Recording: disc/cassette label, container, insert;

  • Video Recording: title screen, disc/videocassette label, container;

  • Score: title page, cover, spine label, verso of title page, statements at end of documents, title on finding aid;

  • Image: title on back of image, caption, container, title on finding aid;

  • Map: cartographic item itself; title page; container;

  • Cultural Object: object itself, label, accompanying textual material, container, title on finding aid;

  • Computer File: title screen, HTML header, website, container, accompanying manual.

No Title

Create a descriptive and concise title and put in square brackets [ ]. 

  • First include the type of item when creating a title

    • Ex. Portrait, Photograph, Sculpture, Painting

  • Second include a descriptive phrase or proper noun (if known)

    • Ex. of a descriptive phrase: woman and boy on wagon

    • Ex. of a proper noun: Cameron Park

  • Ex. [Photograph of John Eugene Wilson].

  • Ex. [Portrait of a little boy with a dog].

Formatting A Title

  • Transcribe title exactly as it appears on resource

    • Ex. Memoirs of John Allen Hopkins.

  • Capitalize the first word and all proper nouns

    • Definition of “proper noun”: A noun that designates an individual person, place, organization, animal, ship, object, etc., and is usually written with an initial capital letter.

    • Ex.  History of Cameron Park, Waco, Texas.

  • Separate titles and subtitles with a colon

    • Put a space before and after the colon.

      • Ex. Oregon Trail days : the trials and joys of the pioneers who rode out west.

  • Abridge (…) a lengthy title only if no essential information will be lost

    • Add a note for the full title.

    • Ex.

      • Abridged Title: An Act to restrict membership of the House of Lords by virtue of a hereditary peerage...

      • Note: Full Title: An Act to restrict membership of the House of Lords by virtue of a hereditary peerage; to make related provision about disqualifications for voting at elections to, and for membership of, the House of Commons; and for connected purposes.

  • Add semi-colons to separate multiple titles

    • Put a space before and after the semi-colon.

      • Ex. Happy days ; He is good for us all ; Savior ; Walk beside me Lord.

        • Separate titles and number of parts/sections with a period

          • Word associated with numbering that can be abbreviated:

            • Book – Bk.

            • Chapter – Ch.

            • Opus – Op.

            • Part – Pt.

            • Series – Ser.

            • Supplement – Suppl.

            • Volume – Vol.

          • Ex. High School Education Journal. Vol. 32.

        • Separate titles and name of parts/sections with a period

          • Ex. High School Education Journal. Math & Sciences.

Other Title Type

If there is another variation of the title that someone can search by, make sure that it fits into one of the other title types listed below.  Under each will be criteria that will define that specific title type so that you will know if your “other title” fits that category or not.  If your “other title” does not meet any of the categories listed below, add a note about it.

  • Translated title

    • Main title is repeated in a different language.

    • If no translation is included, do not translate title to provide a translated title.

    • Ex.

      • Main Title: The travel logs of Christopher Luckus.

      • Parallel Title: Los troncos del viaje de Christopher Luckus.

  • Shortened form of title

    • Short or partial form of the main title.

    • Ex. of a short title:

      • Main Title: Texas Tutoring Outreach Program Newsletter

      • Short Title: TTOP Newsletter

    • Ex. of a partial title:

      • Main Title: Final report on the application of nuclear physics to space travel.

      • Partial Title: Application of nuclear physics to space travel

  • Series title

    • A collective title for a larger whole or series, which the main title falls under

      • Definition of series: A group of separate items related to one another by the fact that each item bears, in addition to its own title, a collective title applying to the group as a whole.

    • Ex.

      • Main Title: Survey of homicides in New York from Sept. 2008 to Sept. 2009.

      • Series Title: New York Crime Reports.

  • Uniform title

    • A particular title used to distinguish an item from another item with a similar title

    • Ex.

      • Main Title: Twelve trio sonatas of opus 3

      • Uniform Title: Trio sonatas, violins, continuo, op. 3

  • Alternative Title:

    • Title includes Roman numerals (I, II, III…) or Arabic numbers (1, 2, 3…)

      • Spell out the Arabic numbers.

        • Ex.

          • Main Title: 1957 the year of reckoning.

          • Alternative Title: Nineteen fifty-seven the year of reckoning.

      • Convert Roman numerals to Arabic numbers.  Additionally spell out the Roman numerals once converted.

        • Ex.

          • Main Title: The riots of MCMLIV.

          • Alternative Title: The riots of 1954.

          • Alternative Title: The riots of nineteen fifity-four.

    • Title includes abbreviations or acronyms

      • Spell out the abbreviation or acronym.

        • Ex.

          • Main Title: Proceedings of the ALA 2010 annual meeting.

          • Alternative Title: Proceedings of American Library Association 2010 annual meeting.

    • Title is not descriptive enough.

      • Create the title with the type of item the resource is along with a descriptive phrase or proper noun (if known).

        • Ex.

          • Main Title: Rosetta Sharpe

          • Alternative Title: Photograph of Rosetta Sharpe

        • Ex.

          • Main Title: Civil War soldier

          • Alternative Title: Diary of a Civil War soldier