During a given semester, the evaluation process opens in the weeks before the end of classes. Students receive an email notification approximately one week before the process begins. The window during which students can submit evaluations ends the morning of the first day of finals.
Many factors are taken into account when deciding on the evaluation window, including the beginning date, the ending date, and the overall number of days that the window is open. Baylor's Task Force on Electronic Course Evaluations explored many possibilities on all three of these aspects of the evaluation timeline. After receiving feedback from faculty and others during pilot administrations of electronic evaluations, the task force made numerous adjustments to the timeline for evaluations. All adjustments have to ensure that: a) the window isn't too long or short, b) faculty have enough class sessions during which evaluations can be completed, and c) all evaluations are completed prior to the beginning of final exams.
There is currently no procedure in place that would allow for grades to be "held" until an evaluation has been completed for a given course. Because evaluations are stored off-site with the vendor, there is no link between course evaluations and Baylor's student information system that would enable grades to be released to students after they have completed an evaluation. In addition, those who have studied this question have expressed concern that forcing students to complete evaluations would result in students doing so for the wrong reasons (negatively impacting the quality of data that Baylor receives).
Yes, electronic evaluations are both secure and confidential. Instructors do not receive any identifying information within their evaluation results. Please be assured that the electronic evaluation system only keeps a record of who has submitted an evaluation in order to ensure that no student can submit more than one evaluation in any course. The system also disassociates each student's name from the evaluation that he or she has submitted. Institutional Research and Testing knows whether or not students have submitted an evaluation, but we have no record that attaches a student's identity to any one evaluation. Also, because evaluations are completed electronically, there is no need to be concerned about an instructor recognizing a student's handwriting.
When completing evaluations through Canvas, students are re-directed to the website of our vendor, EvaluationKIT. All evaluation results are stored outside of Baylor University.
If you have checked your login information, please try the steps listed below. If these changes still do not allow you to access the evaluations, please contact IRT.
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Results for all evaluations will be available after the deadline for grade submission each term. Instructors will be notified via e-mail when the reports are available.