Managing your Personnel Accounts (9100's)

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Commonly used Personnel Accounts
9113 - Contract faculty (tenured or tenure track)
9120 - Full-time staff
9142 - Full-time lecturer (temporary)
9143 - Full-time Lecturer (regular)
9151 - Administrative stipend for faculty (chair, graduate director, etc.)
9163 - Part-time lecturers
9190 - Fringe benefits (faculty and staff)
More expenditure account codes...

Please note: Transferring money from a 91XX account to any other account is an exception to policy and requires approval from a Dean and the Provost. For more information about transferring funds, click here: Budget Change Request.

Specific Salary and personnel budget information � You can get lump sum information about your personnel budget in the TRAX system, but for position-by-position salary and personnel budget information you will need to use Bearhaus, Baylor�s financial warehouse. For more information about Bearhaus, including who to contact to request access, click here: Bearhaus.

Annual tasks -- Regarding your personnel budget (9100�s), there are three things you will need to do each year:

  • Phase I of budget prep� During Phase I of budget prep you will need to review your personnel budget and make sure each position is budgeted at the correct amount. You will do this through the Khalix system. For information about how to get access to Khalix (KLX), click here: Fiscal Planning.

  • Raise recommendation time for faculty � Sometime in the spring semester, usually in February, you will receive a spreadsheet from the Dean�s office with detailed instructions about how to make raise recommendations for faculty. In April, after contracts are approved, you will receive the final spreadsheet that shows the approved salaries for faculty. Tip: Keep this spreadsheet handy; you will need to refer to it from time to time.

  • Raise recommendation time for staff � Performance discussion documents for staff are due April 30. In June or thereabouts, you will receive a spreadsheet from the payroll office with instructions about how to make raise recommendations for staff.

Personnel actions -- In addition to the annual tasks listed above, from time to time you will need to take other personnel actions, for example, requesting new positions, replacing people who have moved on, or paying someone for extra work. For specific instructions about how to carry out these and many other personnel actions see the following websites:

Almost all personnel actions are carried out through the Project Office system. For more information about how to use Project Office, click here: Project Office.