Travel

	Quick Links

Mileage table Authorized travel agencies Expense report form and instructions Texas Hotel Occupancy Tax Exemption Certificate Other Travel policies and procedures

	Commonly Used Accounts
	9382-Individual Travel 9389-Group Travel

Faculty/Staff travel - The chair bears the main responsibility for implementing the Baylor travel policy within the department and for making sure that the department has the funds to pay for legitimate travel expenses. This includes responsibility for:

• Communicating the Baylor travel policy to all faculty and staff within the department. -- Click here for an example of an e-mail you can copy, paste and modify to distribute to faculty and staff in your department. You may want to distribute such an e-mail once or twice a year to all faculty and staff in your department. Please make sure new faculty and staff receive information about Baylor's travel policies before traveling for the first time.
• Pre-approving trips - The chair should approve departmental travel before the trip. The staff or faculty member should complete a travel authorization form. The chair should make sure the funds will be available to cover the trip; then the form should be signed by the chair and a copy should be filed in a central departmental location.
• Reviewing and approving travel expenses – The chair is responsible for reviewing travel expenses and making sure they comply with the Baylor Policy Approval Checklist. Once the chair approves a travel expense report, he/she is responsible for forwarding it to accounts payable so that the traveler can be reimbursed.

The Chair's travel – The chair's own travel is pre-approved by the dean via a The staff or faculty member should complete a travel authorization form. The chair's travel expenses are reported to the dean's office at the end of each trip. Here is the link for the expense report form and instructions.