BylawsArticle I. NAME The name of this organization shall be the Baylor Round Table.
Article II. OBJECT The object of this organization shall be to assist in the development of the social and cultural life of Baylor University.
Article III. MEMBERS Section 1 The membership of the Baylor Round Table shall consist of active members. Membership invitations shall be extended to all eligible women. A woman becomes an active member upon acceptance of the invitation and payment of specified dues.
Section 2 Eligibility for Membership a. Wives or widows of full-time faculty including full-time lecturers and contract faculty. b. Female full-time faculty including full-time lecturers and contract faculty. c. Wives or widows of staff with executive benefits. d. Female staff with executive benefits. e. Wives of visiting faculty with executive benefits. f. Visiting female faculty with executive benefits. g. Retired eligible members.
Section 3 Membership a. The annual dues shall be $25.00 payable by June 1 if the member's name is to be included in the yearbook for the following year. The Treasurer shall mail/e-mail members a statement of their annual dues prior to the May meeting. b. In the first year of eligibility, a woman may elect to have free membership in Baylor Round Table.
Section 4 Each member of the organization shall be expected to support the organization by attending meetings and fulfilling a program or social duty as assigned.
Article IV. OFFICERS Section 1 The officers of this organization shall be President, Vice-President(President-Elect), Recording Secretary, Corresponding Secretary, Treasurer, Publicity Coordinator, Parliamentarian, and Historians. Two members shall serve as historian in staggered two-year terms of office. (That is, the member who is in her second year of office will serve with a member who is in her first year of office.)
Section 2 The Nominating Committee shall nominate candidates for the offices to be filled at the February meeting. If there is more than one nomination for an office, the vote shall be by ballot. All officers shall serve for one year except for the Historian who shall serve for two years.
Section 3 Officers shall be installed at a spring meeting. Their term of office will begin June 1.
Section 4 If a vacancy occurs, the president may appoint a member to serve the remainder of the term.
Article V. MEETINGS Baylor Round Table meetings shall be scheduled by the president and chairs of the specific committees with a minimum of six meetings yearly.
Article VI. EXECUTIVE BOARD Section 1 The officers of the organization, the chairmen of standing committees, and the immediate past president shall constitute the Executive Board.
Section 2 Meetings of the Executive Board shall be called by the president. At these meetings eight members shall constitute a quorum. They shall make recommendations as advisable and present the recommendations to the organization at its next regular meeting.
Section 3 A donation, the amount to be decided by the Executive Board, will be placed in the Round Table Scholarship fund each May.
Section 4 The president of the Baylor Round Table shall be an ex-officio member of all committees.
Article VII. COMMITTEES Section 1 An Anniversary Celebration Committee shall be appointed by the incoming president to assume responsibility for the March meeting of Baylor Round Table.
Section 2 A Budget Committee of three members shall be appointed by the incoming president to prepare and present a budget for adoption by the organization at the first business meeting of the year. The outgoing treasurer and the incoming treasurer shall serve as ex-officio members to the Budget committee.
Section 3 A Courtesy Committee shall be appointed by the incoming president to keep in touch with the needs of the members.
Section 4 A Hostess Committee shall be appointed by the incoming president to choose Hostess Coordinators for the October, December, January, February and April meetings. They will meet with the Coordinators and inform them of the type of program, place where meeting will be held and amount of money budgeted for each meeting.
Section 5 An International Dinner committee shall be appointed by the incoming president to plan a dinner honoring Baylor international students in November and coordinate those plans with the Dean of Chapel for the night of the University Thanksgiving service.
Section 6 A Membership Committee shall be appointed by the incoming president to receive and submit all names for membership in the Baylor Round Table. The Vice-President (President-Elect) will serve as an ex-officio member of this committee.
Section 7 A Newcomers Committee shall be appointed by the incoming president to welcome and encourage Round Table participation by Newcomers in their first year of eligibility. They shall also introduce newcomers to Baylor traditions and services available to them at Baylor and in the community.
Section 8 A Nominating Committee shall be appointed by the incoming president to nominate candidates for the offices to be filled at the February meeting. The Vice President (President-Elect) will serve on this committee.
Section 9 A Program Committee shall be appointed by the incoming president to plan programs to be approved by the Executive Board for the next year.
Section 10 A Scholarship Committee of three shall be appointed by the incoming president. This committee will supervise the Baylor Round Table Scholarship Fund with the approval of the Executive Board. A member of the committee shall be retained each year to serve on the committee the following year.
Section 11 A Scholarship Luncheon and Style Show Committee shall be appointed by the incoming president to assume responsibility for the final meeting of the year.
Section 12 A Yearbook Committee shall be appointed by the incoming president to design and publish the yearbook in collaboration with the Executive Board.
Section 13 An Interest Group Committee shall be appointed by the incoming president to offer other program opportunities to the members at the September Membership Tea. Members can choose those programs they wish to attend.
Section 14 A Telephone Committee shall be appointed by the incoming president to telephone members before meetings informing them of the date, time and program. Exceptions to this are the September Membership Tea, the International Students' Dinner, the Anniversary Celebration Dinner and the Scholarship Luncheon and Style Show. Invitations are sent to members for these meetings by mail.
Section 15 Any other committees shall be appointed by the president or as the Executive Board shall, from time to time, deem necessary to carry on the work of the organization.
Article VIII. PARLIAMENTARY AUTHORITY The rules contained in Roberts Rules of Order, Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.
Article IX. AMENDMENT TO BYLAWS These Bylaws may be amended at any regular business meeting of the organization by a two-thirds vote of those present provided the amendment has been submitted in writing at a previous regular meeting.