DEPARTMENT OF STUDENT ACTIVITIES
DIGITAL SIGNAGE POLICY
All materials for digital signage display must receive approval from the Assistant Director of Campus Programs or designee. Materials for submission will be accepted by:
SUB TV's online Slide Request Form
DVD, CD, or USB drive can be brought to the front office of the Department of Student Activities, located on the first floor of the Bill Daniel Student Center (the SUB).
All submissions must have the name, phone number, and email contact information of the individual making the submission.
Video files may be accepted but must be no longer than 3 minutes. Please note, audio can only be heard on the digital signs located in the SUB Den. The SUB lobby displays do not offer audio.
Completed slides/video must be requested at least one week prior to being placed on the digital signage play list/scheduler and will be scheduled for a two-week period dependent upon demand.
Materials must reference the sponsoring organization/department in the slide/ video.
Each submission must not to exceed 2 slides and videos must not exceed three minutes.
Submitted slides must be in Mac Keynote OR as a .jpeg image file. Video files must be in .mov or mp4 format. The dimensions must be:
Fonts are a minimum of 12 points and maximum of 96 points.
The length each slide will display will be up to the determination of the Assistant Director of Campus Programs or designee.
Submitted materials must be one of the following three categories: Baylor approved on/off campus events; general student information; student services.
Priority of Playlist/Scheduler
Priority of presentation of material is given in the following order:
1. The Department of Student Activities.
2. Baylor University recognized and registered student organizations.
3. Entities and Departments within the Division of Student Life.
4. Baylor University departments.
5. Baylor University vendors.
Baylor University and its appointed administrators reserve the right to refuse approval for any submitted material that is not compatible with the University's mission and vision.
Use of the digital signage system is at no cost to Baylor University recognized and registered clubs and organizations; entities and departments within the Division of Student Life; Baylor University departments.
*Any event, activity, or program being advertised by a non-Baylor entity that will have an admittance charge or participation fee for said program, will have an advertising fee of $25.00 per event.