End of Fiscal Year 2018

End of Fiscal Year 2018 Deadlines and Details

As the university's fiscal year-end approaches, we want to make you aware of some important dates and deadlines for FY 2018. Your efforts in meeting these deadlines are greatly appreciated. We encourage you to process transactions in a timely manner in order to avoid the year-end rush. Please mark the following dates on your calendar:

• April 13th - Requests for Technology Reviews and non-standard computer, printer, or other hardware purchases. Please click here for more information.

• April 16th - Printing Project submissions - Final day to discuss with Procurement Services any large printing projects (over $10,000) that need to be in FY 2018

• April 20th - Facility Services - New or Approved and Funded Work Orders

• April 27th - Technology Procurement (standard)

• May 4th - Bulk Mail Orders

• May 18th - FY 2018 Requisitions

• May 21st - Posted Purchasing Card Transactions

• May 29th at 3:00 p.m. - All Deposits (collected on or prior to 5/29) containing credit card transactions

• May 31st at 2:00 p.m. - All FY2018 Deposits

• June 8th at 5:00 p.m. - Departmental Adjustments

• June 18th at 5:00 p.m. - All Remaining FY 2018 Deposits

• June 18th at 5:00 p.m. - Accounts Payable Transactions, including Vouchers and Expense Reports

• June 30th - PO Rollover

End of Fiscal Year Training

We will also be hosting three training sessions that will cover many topics relating to the end of the fiscal year. These seminars are scheduled for April 24th and May 2nd in ITS Seminar Room 102 in the Dutton Avenue Parking Garage. Topics included in this training seminar include:

• Fiscal year-end deadlines

• BCR's and the end of the fiscal year

• When will my new budget be available?

• Vouchers/Requisitions charged to FY 2018

• Vouchers/Requisitions charged to FY 2019

• Cash deposits for FY 2018

• Cash deposits for FY 2019

• JV's at the end of the fiscal year

• Question and Answer

If you want to make sure this process is seamless for your department, make plans now to attend. If this is your first time to go through the year-end process at Baylor, your attendance is highly encouraged. To sign up for one of these sessions, please click here.