2020 - 2021 New Policy Updates

A number of policy revisions were implemented for the 2020 - 2021 academic year. These revisions are reflected online in the Student Organization Policies and Procedures Guide.

Policy Revisions that are in place for the fall 2020 semester include the following:

Chartering a Student Organization (page 8)
All recognized and affiliated student organizations are now unable to use the Baylor name in the title of the organization (example: Baylor Chess Club); rather, organizations wishing to acknowledge recognition from the university may do so by referencing where the organization is chartered (example: Chess Club at Baylor University). Organizations to whom this applies are undergoing a name change process to be completed no later than February 1, 2021.

Organizational Expectations (page 11)
Organizations with less than five members after roster submission date will enter into the Department of Student Activities’ at-risk protocol and meet with a Student Involvement Specialist for a developmental conversation regarding membership figures. Student organizations which do not participate in at-risk protocol and/or are not attempting to contribute to overall student involvement will be declared inactive.

Eligibility for Participation (page 14)
The Department of Student Activities is now making student organization membership available to students who are enrolled as half-time students (6-8 hours undergraduate). Student organizations may continue to have additional requirements and/or higher standards for members and officers within their student organization.

Eligibility for Participation (page 14)
First-semester students may now seek to join a student organization which utilizes a pledging or new member education process that is not deemed to be intensive by the Department of Student Activities. Baylor continues to employ a deferred recruitment philosophy for intensive new member education programs, including all organizations registered through Fraternity and Sorority Life. The university provides context for non-intensive new member education programs and deferred recruitment on page 18 of the policy guide.

New Member Procedures (page 18)
Student organizations with new member education programs meeting all of the following criteria are not considered an intensive pledging or new member education process:
  • Collective new member education requirements and activities (formal and informal) do not surpass five hours each week
  • The new member education program is primarily educational in focus
  • The student organization has not been found responsible for hazing or conduct violations associated with their new member education program within the past three years
  • The Department of Student Activities has provided formal approval for the organization to recruit first-semester students for a non-intensive new member education program for that semester
If the above conditions are met as determined by the Department of Student Activities, then a deferred recruitment philosophy for first-year students does not apply and first-semester students may participate in the organization’s non-intensive new member education program.

The Role of an Advisor (page 16)
The policy is updated to state advisors are required to approve exceptions for policy requests, but are no longer required to approve print publicity submissions.

Organizational Considerations for Advisors (page 17)
Organizations are now expected to pay caregiver costs for advisors who need this service to attend an organization event (previously the policy only referenced babysitter costs). Additionally, organizations are no longer required to pay cost of attendance for an an advisor's spouse to attend an organization event.