General Student Organization Event Guidance

Baylor University provides the following event planning guidance* to all student organization event planners to provide information on best practices to protect yourself and others from COVID-19:

Instruct attendees to self-screen for symptoms. Attendees should be told to stay home if they have tested positive for COVID-19, are showing symptoms, or have had close contact with an individual with COVID-19 within the past 14 days.

Notify participants of ways in which to practice healthy behaviors through advance messaging or on-site messaging.  The following message is provided for educational benefit:              

To protect yourself and others from COVID-19, everyone should:

  • Wash your hands often
  • Avoid close contact
  • Cover your mouth and nose with a cloth face cover when around other
  • Cover coughs and sneezes
  • Clean and disinfect
  • Monitor Your Health


Social Distance
Promote social distancing of at least 6 feet between individuals at all in-person events. 

Recommendations for Cleaning/Sanitizing
Consider event processes and supplies to minimize the sharing of high-touch materials, and encourage participants to wash or sanitize hands upon entering premises and between visitor interactions.

Face Coverings
Face coverings are required to be worn by all individuals (faculty, staff, students, and visitors) in all buildings on the Baylor campus and in all outside campus areas where 6’ social distancing is not possible or where congestion is likely.

Virtual Meetings and Events
Student organizations are encouraged to primarily meet virtually and to only gather in person when a virtual environment is unsuitable.  Student organization event planners are still asked to register all student organization virtual meetings and events within Connect.

Directions on How to Notify of COVID Exposure:
Baylor students concerned that they may have been exposed to the virus that causes COVID-19 should call the Baylor Health Services dedicated nurse line at 254-710-4939. Baylor Health Services will be able to make appointments at this phone number for testing for the coronavirus, if students meet several required criteria.

Student Organization Holds
As the university evaluates COVID-19 case counts, student organization rosters will be analyzed to identify any trends. Student organizations with elevated case counts may be placed on a "COVID hold" as determined by the University. During this hold, student organizations may not host in-person meetings or events for ten calendar days. Any activities that have been previously approved will be cancelled. Organizations may continue to host virtual meetings and events during this time period and will work with the Student Involvement team to plan for activities moving forward.

Guidance for Unique Event Aspects
Baylor University also provides student organization event planners with guidance for unique event aspects to protect yourself and others from COVID-19.

*Event planners will be asked to agree to the following terms:
 As an event planner, I will stay informed of up-to-date information regarding COVID-19 and will plan this event in accordance with guidance to protect myself and others from COVID-19.