2019 - 2020 New Policy Updates

A number of policy revisions were implemented for the 2019 - 2020 academic year. These revisions are reflected online in the Student Organization Policies and Procedures Guide.

Policy Revisions that are in place for the fall 2019 semester include the following:

Voluntary Inactive Status and Reactivation Process (page 10)
Any student organization that becomes inactive (voluntary or mandated) will complete the same steps to achieve active status. Previously, there was a different process for student organizations which were inactive for two years or less than organizations which were inactive between two and five years.

Eligibility for Participation (page 14)
The policy is clarified to state that only graduating seniors needing fewer than 12 hours for graduation are exempt from the requirement to be enrolled in a minimum of 12 semester hours as a member or student organization leader.

Eligibility for Participation (page 14)
The policy is clarified to state students wishing to participate in a recruitment process for student organizations utilizing a new member education process are required to:
  • Have completed one semester in residence at Baylor as a full-time enrolled student
  • Be currently enrolled as a full-time student at Baylor during the semester of recruitment participation.

General Expectations for All Events (page 23)
Student organization advisors are not required to attend on-campus mixers. However, in order to have an off-campus mixer among two or more organizations, at least one advisor from each of the involved organizations must be in attendance at the event.

Expectations for Overnight and Out-of-Town Events (page 24)
The policy is clarified to state only student drivers with sponsored student organizations are required to register as approved university-drivers through the Office of Risk Management for all trips occurring over 50 miles or any time a Baylor owned or rented vehicle is used. Student drivers for Affiliated or Recognized student organizations are not required to register as approved university-drivers.

Trademarks and Copyrights for T-Shirts and Other Products (page 31)
Production or purchase of any any item using Baylor’s trademark property or any item made to seem like a Baylor product still requires the use of a company licensed with Baylor University. However, t-shirts and other products that do not include Baylor marks/logos, or will not be confused for a Baylor product, are not required to be produced by a licensed vendor. All t-shirt and products are still required to be registered for approval by Student Activities through the Student Organization T-Shirt or Product Request form.

Approved Licensees (page 35)
Production or purchase of any any item using Baylor’s trademark property or any item made to seem like a Baylor product still requires the use of a company licensed with Baylor University. However, t-shirts and other products that do not include Baylor marks/logos, or will not be confused for a Baylor product, are not required to be produced by a licensed vendor. All t-shirt and products are still required to be registered for approval by Student Activities through the Student Organization T-Shirt or Product Request form.

Sales and Solicitation (page 35)
Student organizations may still solicit on campus; however, Baylor University Mail Services confirmed that student organizations may no longer solicit through mass mailings in campus mailboxes. Any item mailed on campus must include both the box number and the name of the boxholder.