Bearathon FAQ

Bearathon

1. Where can I find information on bib pick-up, where to park, and other race day information?
2. How do I register a team for Bearathon?
3. What does my registration fee go toward?
4. What is your policy regarding minors running the half marathon?
5. What is included in my packet?
6. What do I need to bring with me to pick up my packet?
7. Can a friend pick up my packet for me?
8. How do I make sure I have the bib assigned to me?
9. What is your transfer policy?
10. What happens if we do not contact you regarding a bib transfer?
11. Where does the race finish and start?
12. What time does the race start?
13. Do you offer an early start for walkers?
14. What happens if my pace is slower than the allotted time?
15. Do you offer a bag drop or gear check?
16. How do I check-in my bag/gear?
17. How much gear can I check?
18. What happens to my gear if I forget to claim it after the race?
19. Will Bearathon merchandise be available for purchase at bib pick-up or race-day?
20. Where can I meet my family and friends after the race?
21. What is your refund policy?
22. Where will race results be posted?
23. Will you be giving out age division awards?
24. When will the award ceremony begin?
25. What is your race cancellation policy?
26. What if I lose something at the race?
27. Where can I cheer on my runner along the course?




Bearathon

1. Where can I find information on bib pick-up, where to park, and other race day information?
All this information can be found on our website under Bearathon. We also will send out an email to registrants a couple days before the race with this same information.

2. How do I register a team for Bearathon?
Each team member will need to register individually and accept the terms of our waiver for the race on our website. In order to coordinate the team discount, please come up with a "team name" and communicate that to all members of your team in advance of registration. Then, when each individual registers, they will click the box labeled "member of a team" and a new text box will pop up for them to enter the official "team name."

3. What does my registration fee go toward?
Registration fees cover finisher merchandise and pay for the cost of putting on our race event--from security, permits, medical supplies and personnel to hydration equipment, bibs and timing chips--just to name a few. Our runners are our top priority, and as the demand for our event continues to grow, we want to ensure that Bearathon remains a quality experience for all. All proceeds will then go toward the Bearathon Endowed Scholarship Fund which provides scholarships to Baylor students based on merit and need. Baylor Student Foundation is a non-profit organization.

4. What is your policy regarding minors running the half marathon?
No one under the age of 15 will be allowed to run the Bearathon Half Marathon. Minors between the ages of 15-18 will be allowed to run the Bearathon Half Marathon if a parent/guardian signs a waiver on the minor's behalf. No one under the age of 8 will be allowed to run the Bearathon 5K. Minors between the ages of 8-18 are allowed to run the Bearathon Half Marathon if a parent/guardian signs a waiver on the minor's behalf. Further questions about the minimum age requirements, please contact Student Foundation by emailing us at StudentFoundation@baylor.edu or calling us at 254-710-3497.

5. What is included in my packet?
Your race bib, timing device (attached to the bib) and safety pins for your bib. As part of our desire to make our race green, you will receive all coupons and the race day manual via a Virtual Race Bag. It is extremely important that you read the final instructions in the manual prior to race day. You are responsible for knowing the information that we provide to you in the final instructions so please access it when you receive your virtual race bag email.

6. What do I need to bring with me to pick up my packet?
Each participant will receive a final confirmation sent via email. Please bring a photo ID and/or printed copy of your confirmation email to bib pick-up in order to receive your bib. You will need either of these two items to receive your bib--no exceptions.

7. Can a friend pick up my packet for me?
Yes - please forward your confirmation email to your friend and this will suffice for him/her to pick up your bib. Your friend must have this confirmation email to pick up your bib--no exceptions.

8. How do I make sure I have the bib assigned to me?
Please check the label on the back of your bib to make sure it has your name on it. This will ensure you have the proper bib, and that the correct registration information is tied to that bib. If you are picking up multiple bibs, please make sure everyone receives the bib with their name on the label.

9. What is your transfer policy?
Transfer of bibs is something that needs to be done at least 30 days in advance of the race date. We will make every effort to accommodate those transfers arranged before this deadline. Please contact us at studentfoundation@baylor.edu to learn how to best go about this process.

10. What happens if we do not contact you regarding a bib transfer?
Past races have been marred by numerous participants running under the guise of someone else's number. While this may seem harmless to the parties perpetrating the bib transfer, it does convey serious consequences to the organizers and participant field alike. From race results to finishers' awards being impacted as well as medical staff being able to correctly identify participants in need of treatment, it is imperative that the registration data associated with your race number does in fact belong to you, the participant. Because of this, unauthorized switches will invalidate race results.

11. Where does the race finish and start?
The race begins and ends at McLane Stadium. Specific course information is provided under the Course Tab. If you need directions to the stadium or information about parking, please visit mclanestadiumparking.com.

12. What time does the race start?
All Half Marathon runners should report to the start line by 7:45 a.m. because the race begins at 8:00 a.m. 5K runners should be at the start line by 8:10 a.m. for the start of the 5K at 8:20 a.m.

13. Do you offer an early start for walkers?
No--our race course is open for 4 hours (until 12 p.m.) which allows for an 18 minute/mile pace.

14. What happens if my pace is slower than the allotted time?
If your pace is slower than 18 minute/mile, you may find that the course is closing faster than you are completing the race. If this is the case, you are free to complete the route, but the Waco Police Department will ask you to move off of the road. Keep in mind that as the course closes, roads will no longer be closed to traffic and water and aid stations also will close. The finish line closes at 12 p.m. and no times will be recorded after 12 p.m. for the half marathon. Finisher shirts and medals will be awarded only to those finishing within the allotted time limit

15. Do you offer a bag drop or gear check?
Yes, it will be at the start/finish line at McLane Stadium.

16. How do I check-in my bag/gear?
You will need to hand your gear over to a member of Student Foundation at the designated table. Your gear will then be denoted by your bib number and organized in that manner. After the race, visit the Bag Drop and present your bib to retrieve your gear.

17. How much gear can I check?
Due to space limitations, we are only able to check one item per runner. It is best for you to consolidate multiple items into one item such as a bag.

18. What happens to my gear if I forget to claim it after the race?
Gear Check closes at 12:30 p.m. on race day and all gear must be picked up before that time. Bearathon is not responsible for gear that is not picked up by 12:30 p.m.

19. Will Bearathon merchandise be available for purchase at bib pick-up or race-day?
No. At this time, we only supply gear to those who participate in our event.

20. Where can I meet my family and friends after the race?
The easiest way to find your family and friends after the race is to have a plan beforehand. We would suggest prearranging a location to meet up or that they plan to watch you finish and meet you after you have received your finisher medal, shirt, and food.

21. What is your refund policy?
Bearathon has a no refund policy.

22. Where will race results be posted?
Race results will be posted by our chip-timing company at the finish line. It is possible you may find an error or have a question at this time. Please approach a chip timing representative with questions so we can make sure all results are accurate and up-to-date. Once we have what we believe to be the final results, we will post them or a link to them on our bearathon website. This typically occurs later in the afternoon on race day.

23. Will you be giving out age division awards?
We will be awarding engraved medals to the top three male/female results in each age division.

24. When will the award ceremony begin?
We will begin the award ceremony at 10:30 a.m. where we will present checks and medals to the top 3 male/female finishers in the following categories: half-marathon overall, Baylor student and Master's divisions.

25. What is your race cancellation policy?
There may be times when we feel it is unsafe to proceed with the race. While we recognize the aspirations and commitment of those that have entered the race, we will make decisions about the race based on the participation population as a whole. Each runner should make his/her own personal decisions about the race conditions and determine if he/she is comfortable with the weather and course conditions in regard to his/her desire to participate. Specifically, when weather or other physical conditions present a danger to participants as a whole, we will maintain the right to cancel the race. These conditions will be recognized as "an act of God" and will not result in the refunding of race entry fees or future race credits. The staging of a race results in substantial expense prior to the actual race itself. Thus, in the event of a forced cancellation of the event, it is very likely that the financial impact on the race would not be any different than if the race was held without compromise. The Race Director, in his/her sole discretion, will make decisions regarding the cancellation of the race. Although unlikely in March, the threat of a tornado, high heat or icy conditions could prompt the cancellation of the event for all participants. Severe thunderstorms with the threat of lightning that are threatening the course may also result in cancellation of the event for all participants. The Bearathon is committed to the safety of all its participants and will not sacrifice the safety of anyone. Notifications about weather conditions, cancellations and other race information will be communicated via this website and the onsite announcer.

26. What if I lose something at the race?
There is a lost and found at the information tent near the finish line. All items unclaimed will be returned to the Ed Crenshaw Student Foundation Center. If you have questions about items after the race, please contact us at studentfoundation@baylor.edu. We will donate all items left unclaimed a week after the race to a local shelter.

27. Where can I cheer on my runner along the course?
Rosenbalm Fountain: Both 5k and Half Marathoners will run by this newly established fountain on Baylor's Campus. The Fountain is located on 5th street by Fountain Mall and the Bill Daniel Student Union Building. As such, parking on campus and walking to the location will be a viable option to cheer on your favorite runner.

Suspension Bridge: The Half Marathoners will pass by this historic landmark that opened in 1869 to allow access across the great Brazos River. People wishing to cheer on their favorite runner can park at the Spice Village or Waco Hilton parking lot and walk over to the Suspension bridge on University Parks.

Lover's Leap: At the top of Lover's Leap in Cameron Park will be the 8 mile turnabout for the Half runners. After accomplishing some of the great hills from Cameron park, the runners will be extremely appreciative to hear and see any spectator support. This is also the only accessible portion of the Cameron Park route for spectators due to the lane closures. Spectators may park in the lot or nearby down the road. This lot is accessible by Park Lake Dr.

Start/Finish Line: Of course, there will be an area to cheer on your favorite runner prior to the start and after they finish the toughest half in Texas at McLane!

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