Reservation Services

The Student Union Building [SUB] serves as the primary meeting center on the campus of Baylor University for registered student organizations, campus departments, and, at limited times of the year, organizations and business from the community. The SUB is an ideal setting for meetings, conferences, or special events, with its central location, 11 meeting rooms, event amenities, and catering services.

The Senior Coordinator of Student Union schedules designated "meeting and/or event" space in the SUB and dedicated portions of exterior lawn space [SUB Bowl, Vera Martin Daniel Plaza, Burleson Quadrangle, and Fountain Mall]. Our knowledgeable, friendly staff will work with your group to ensure that your event is hosted and supported in every way possible, letting you concentrate on the experience.


STUDENT ORGANIZATIONS

Student organizations wishing to make a reservation in the Student Union can do so by following the listed steps below:

Step 1:

Student Organizations wishing to make a reservation in the Student Union can begin the process through Ad Astra (only accessed via Baylor Wifi).

Step 2:

You will need to finalize your Student Organization event request through Baylor Connect and receive APPROVAL in order to host your event.

Step 3:

Once Student Activities APPROVAL is obtained through Baylor Connect for your event, you will receive an approval email from Connect. You must forward to your Connect approval email to BDSCReservations@baylor.edu to finalize your space reservation in the Student Union. 

Helpful Notes

Organizations must confirm reservation 7 days from the date of the request. The above organization pledges to safeguard both the room and the furniture and will pay for any damages to that room or the furniture. No alcohol or tobacco will be brought into the meeting rooms. Please remove all food and trash from your event and dispose of it in the dumpsters located behind the Student Union. Please be considerate and keep as quiet as possible, for other functions are being conducted in other rooms in the building.

Inform the Student Union staff [710-3211 or BDSCReservations@baylor.edu] if you will not be meeting at your scheduled time. Also, all meetings must adjourn at the designated time to allow all other organizations to commence their meetings on time. If you move any furniture in the meeting room you must move it back to its original setting after your meeting. All reservations must be made through the Senior Coordinator of Student Union Events, during office hours. Rooms will be checked after each meeting.


BAYLOR DEPARTMENTS

Baylor Departments wishing to make a reservation in the Student Union can do so through Ad Astra.

Helpful Notes

If you charge guests to attend your event [i.e. conference, symposium, etc.] a facility rental fee will be assessed. Deposits are not necessary to reserve a room/facility. Payment [via inter-departmental process] for facility and equipment is due no later than [2] two weeks after the event. Checks payable to Baylor University. Please send to Assistant Director of Student Union, Department of Student Activities, One Bear Place, #97063, Waco, TX 76798-7063