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WNBU Submission Guidelines

Who can submit events?

Student Life events and promotions are given priority over other University events. Student groups may submit their events for inclusion, but the event must be one that is already approved in Baylor Connect. Inclusion of events and promotions is at the discretion of the Student Life leadership and space availability.

 

Can organizations outside of BU submit events?

What’s New BU is a publication of Baylor University and designed to promote Baylor University events. It is not intended as a place for other purposes.

 

What kinds of events are appropriate?

In general, your Baylor event should be open to the entire campus community, able to accommodate at least 25 people and be one that is appealing to a broad audience.

 

When should I submit my information?

Wednesday at 8 a.m. is the deadline for emails coming out the next week.

 

What if I want to advertise something that isn’t an event?

The format of the emails is chronological running Monday – Sunday with a section at the end called “Other Events and Information.” If you are submitting information that is not an event (i.e. job applications, symposium registrations, etc.), your post will be included in the “Other Events and Information” section. Posts of this type fall toward the end of the email. This is by design as the emails are intended primarily to increase student engagement through University events for that week. 

 

Can my event be advertised more than one week?

Because these emails are designed to act as a weekly calendar of events for the students, we do not include more than that week’s information. Students are extremely busy, and getting the information in front of them more than a week in advance does not necessarily improve attendance. Information provided in the “Other Events and Information” section (i.e., job applications, conference registrations, etc.) should not run for more than two weeks.

 

What can I do to draw attention to my event?

The best practices you should follow include:

1. Give your post a catchy headline. “Have a blast at Six Flags with Student Activities!” is better than “Student Activities Trip to Six Flags.”  
2. Keep your event description concise. No one will read more than a sentence or two. There is a 300 character limit in the submission form to help keep your information within an appropriate length. 
3. Provide a link to more information. (This does not have to be a link to a Baylor website. It could be a link to a guest speaker’s biography or other information. It can even be a link to a PDF file sitting in your campus Box if you don’t have a website.) Providing more information helps interested students learn more about your event and helps keep the email more concise.