Many responsibilities for student employment will be transitioning to the newly created Office of Student Employment within Career and Professional Development over the next several months. The Office of Student Employment will serve as a single point of contact for both students and supervisors as a student employment resource. During this transition, we in the Student Financial Aid Office are happy to assist you with your questions whenever possible but may direct you to another staff member in the Office of Student Employment for some matters. Thank you for your patience as we work to better serve Baylor students!

Graduate assistantships are administered by the Graduate School; therefore the information listed here does not apply to that type of employment.

Baylor University complies with all applicable federal and state nondiscrimination laws and does not engage in prohibited discrimination on the basis of race, color, nationality or ethnic origin, sex, age or disability in employment or the provision of services. The following information will address many of your questions. After reviewing the information below, click on the Step by Step Guide to begin your search.

Important Notice: We have received reports of fraudulent offers for student employment from outside sources. Please use caution when seeking employment and only follow the steps listed on our work-study website to secure campus jobs.
Who can be employed

Baylor University students who are eligible to work in the United States may compete for on-campus jobs. Federal Work-Study (FWS) eligible students have priority for hiring. FWS eligibility is determined by completing the Free Application for Federal Student Aid (FAFSA). Please be aware that that number of students who qualify for FWS is larger than the number of available positions. All students will not be employed. If you decline your FWS award in order to receive another type of aid, you are limited to loans and will no longer be eligible to work on campus for the remainder of the current academic year. Students who do not file the FAFSA or do not have FWS eligibility will be allowed to pursue campus employment only after the first three weeks of the fall semester assuming they meet all other eligibility criteria.

When to begin the job search

You may begin the job search as soon as you have registered for classes, you have been notified of your eligiblity for the upcoming award period, and available positions are posted.

Priority deadline

We give priority for on-campus employment to students who have completed a Free Application for Federal Student Aid (FAFSA), and who have accepted Federal Work-Study (FWS) eligibility. FWS is a financial aid program.

The Student Financial Aid Office sets a date three weeks into the fall semester when on-campus employment will be opened to other Baylor University students who are eligible to work in the United States and do not qualify for FWS. The FWS priority deadline for fall 2017 is September 11, 2017.

Eligibility for community service jobs

Community service designated jobs are available only to those students who are eligible for Federal Work-Study (FWS).

Hour limitations

Several factors dictate how many hours per week a student can work on campus.

As a student, you:

  • Cannot work during times that you are scheduled to be in class,
  • Cannot earn more than your eligiblity amount and
  • Cannot work more than 20 hours per week while enrolled in classes. This is a Baylor policy intended to protect your academic pursuits.

Your award (eligibility to earn) amount:

  • The award amount is divided by the hourly wage to determine the number of hours you can work.
    Example: $2,650.00/$7.25 = 365.50 hours
  • The number of hours divided by the number of weeks per academic year determines the number of hours you can potentially work per week.
    Example: 365.50 hours/34 weeks = 10.75 hours per week.

The budget of the hiring department may limit you to a lower number of hours per week than you are eligible to work or would like to work.