What is the follow-up procedure when students are referred to a specific department?

Depending on the department where the student was referred, someone may or may not follow up with the reporting members(s). When a student is referred for counseling or medical help, records of students receiving or not receiving such help are not released without signed permission of the student. For assistance in following up about a student, please contact the Office of the Vice President for Student Life 254-710-1314.

How should I report a concern that came from a private conversation with a student?

Even when there is no threat of harm, it is suggested you involve others when a conversation or interaction with a student causes concern. Case Managers are also available for consultation. 

If I submit a report about concerning behavior, may I remain anonymous?

It is possible to remain anonymous when reporting concerning behaviors or other incidents; however, in some cases an anonymous report may limit or prolong the process of finding a solution or helping the individual.

How do I tell a student I am referring him/her to an on-campus resource?

Should you choose to inform your student you are making a referral, it is helpful to communicate with him/her why you are concerned and what a referral entails. Students will often respond positively to additional help when they have more information and understand the process.

What about privacy laws and confidentiality?

The Family Educational Rights and Privacy Act (FERPA) allows school officials to share personally identifiable information from student education records (like grades or reports of misconduct) with other school officials who have a legitimate educational interest. In an emergency, FERPA permits school officials to disclose education records without student consent. This includes personally identifiable information from those records that can be used to protect the health and safety of students or other individuals. In an emergency, records and information may be released to appropriate parties such as law enforcement officials, public health officials, and trained medical personnel. For more information regarding FERPA, please visit: