FAQs

Grants

1. Will Principal Investigators have access to view grant activity in Ignite?
2. Will Principal Investigators be trained on using Ignite?
3. Will pre-go-live grant expenses be visible in Ignite?
4. What if I have a question about grant expenses in Ignite?
5. Why aren't payroll charges visible in Ignite?
6. How will multiple year grants be handled in Ignite?

Pre-Award Process

1. Who should I notify when I intend to apply for a grant?
2. Who is my URA?
3. When should I notify my URA about potential proposals?
4. How do URAs alleviate the administrative burden for PIs?
5. Why are these deadlines important?
6. What happens if circumstances impact those deadlines?
7. How does URA involvement elevate the final application and support Baylor's research enterprise?




Grants

1. Will Principal Investigators have access to view grant activity in Ignite?
Yes, PIs will see their own grant portfolios at the summary level. For any questions related to your grant portfolio, please contact your URA (https://www.baylor.edu/research/resources/index.php?id=963880 ).

2. Will Principal Investigators be trained on using Ignite?
All employees can view the Ignite training options at https://www.baylor.edu/ignite/index.php?id=965440. Specific training for PIs will not be provided at this time. For any questions related to your grant portfolio, please contact your URA (https://www.baylor.edu/research/resources/index.php?id=963880 ).

3. Will pre-go-live grant expenses be visible in Ignite?
Yes, grant expenses prior to June 1, 2020 will be loaded into each project as a lump sum by expenditure type. Related details for each underlying expense made before May 31, 2020, will be available for a limited time in TRAX, and off-line in accordance with record retention procedures.

4. What if I have a question about grant expenses in Ignite?
Please contact your URA immediately with any grant expense-related questions.

5. Why aren't payroll charges visible in Ignite?
Payroll charges for May, June, and July, 2020, are posting slowly due to the conversion process. Financial reports due to sponsors during conversion will be handled on a case-to-case basis. Please review May, June, and July expenses carefully. Please contact your URA if you have any questions about payroll charges on your project.

6. How will multiple year grants be handled in Ignite?
If the award is subject to expanded authorities (Streamlined Noncompeting Application Procedures, or SNAP), it will be given a single POET AF string for the duration of the project. Multi-year non-SNAP awards will be given a new POET AF each year. It is the responsibility of the PI, the buyer, and the URA to know each POET AF and manage award expenses appropriately. Prior approval for carryforward or advance account status for continuation years may be made using the UPAS form.

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Pre-Award Process

1. Who should I notify when I intend to apply for a grant?
Your URA is your first contact for any proposal submission. In each step of the pre-award process, your URA will help you navigate both internal and external requirements and facilitate the collaboration within OVPR.

2. Who is my URA?
Click the "Find My URA" button at baylor.edu/research/resources to identify and contact your URA.

3. When should I notify my URA about potential proposals?
Notify your URA as soon as you aware, no matter how far off the deadline. URAs develop a professional relationship with you aimed at the successful execution and quality of submissions, and communication enhances the collaboration and workflow for all involved.

4. How do URAs alleviate the administrative burden for PIs?
URAs facilitate administrative components to enable you to focus on the programmatic aspects of your work during the internal deadline period from 10 to 3 days out. These components include budgets, budget justification, sub-recipient packages, current and pending support, biosketches and resources in proper formatting, the handoff of appropriate components to Baylor's Pre-Award Administrators and more.

5. Why are these deadlines important?
These deadlines help you and your URA focus your energies on the areas of highest leverage in a time frame that allows the greatest window for careful review and compliance. As the overall number of submissions continues to grow University-wide, your adherence to these deadlines enhances both your and your URA's workflow. Additionally, these deadlines facilitate the time needed for the Pre-Award team to review compliance of all institutional policies and procedures before signing off for submission.

6. What happens if circumstances impact those deadlines?
On rare occasions, a sponsor announcement or other circumstances do not allow for these lead times. Requests for an exception will be considered on a case-by-case by the Vice Provost for Research and must be made by the PI’s Dean. If the shorter lead time does not allow for Pre-Award review of the packet, the proposal will not be submitted.

7. How does URA involvement elevate the final application and support Baylor's research enterprise?
URA involvement frees faculty to focus on what you do best - the research itself and the details that comprise your project. URAs utilize their expertise in the administrative aspects of proposals to partner with you on the process of submitting the highest-quality proposals. Further, the standards contained in these submission revisions ensure that you and your colleagues receive the highest level of service that leads to higher-quality submissions.

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