University Research Administrators

University Research Administrators (URA) offers Principal Investigators a range of services designed to streamline, standardize, and facilitate grant acquisition and administration through a network of administrators assigned to specific academic units.

Proposal Development

  • Ensure compliance with institutional and sponsor-specific policies
  • Assist with the development of the administrative components of a proposal, including budget, budget justification, biosketches, etc.

Proposal Submission

  • Coordinate the routing and submission process with the Pre-Award Office
  • Serve as the primary liaison between PIs and the Pre-Award Office, ensure timeliness of submission, and communicate internal and external deadlines

Award Notification

  • Facilitate the communication of award terms and conditions, status of award review (if applicable), and other relevant updates to PIs
  • Review awarded budget modifications, compliance documentation, Just-in-Time (JIT) requests, etc.

Award Set Up

  • Support the award set up process in the financial system
  • Review the established award in the financial system for accuracy and submit requests to the Pre- and Post-Award Offices, as needed

Subcontract Initiation and Monitoring

  • Identify the need for a subcontract
  • Monitor active subcontracts to ensure programmatic progress and compliance
  • Review subcontract invoices for accuracy and address questions regarding payment
  • Submit requests to the Pre- and Post-Award Offices for project changes, prior approvals, etc.

Award Modifications

  • Submit requests for award extensions, revisions, etc. to the Pre- and Post-Award Offices
  • Serve as the primary liaison between PIs and the Pre- and Post-Award Offices to ensure timeliness of submission for all relevant documentation and communicate deadlines

Cost Share

  • Advise PIs and the Post-Award Office of cost share commitments and potential risks
  • Monitor and track all cost share commitments through the life of the award to ensure commitments are met

Cost Transfers

  • Develop and submit cost transfer requests and documentation in coordination with PIs
  • Ensure cost transfers have been correctly processed and follow up with the Post-Award Office as needed


  • Conduct limited post-audit review of research purchases as a part of monthly reconciliation processes to ensure expenses are allowable and allocable

HR Activities

  • Review and approve proposed payroll allocations for available budget and allowability

Award Balance Monitoring

  • Generate and review monthly financial reports of all sponsored activities with PIs
  • Monitor award budgets to expenses and advise PIs accordingly (e.g. burn rate, budget/expense forecasting, etc.)
  • Review grant financials prior to the submission of sponsor-required financial reports

Effort Reporting

  • Communicate effort policies to PIs and research staff, including impact of variances (e.g. >25% effort changes), if they occur
  • Partner with PIs to distribute and track the effort reporting and certification process

Award Closeout

  • Notify PIs of outstanding residuals and/or deficits and coordinate the closeout process with the Post-Award Office
  • Ensure all appropriate expenditures and cost transfers are posted before internal closeout deadlines (e.g. 60-days after an award end date)

Faculty Funds

  • Provide guidance to PIs regarding the use of designated funds (for payroll and non-payroll expenses) when sponsored accounts are not appropriate


Delilah Flores-Rivera
Delilah Flores-Rivera

Assistant Vice Provost for Research, University Research Administrators

(254) 710-3817

Misty Ives
Misty Ives

Senior University Research Administrator

(254) 710-8614

Melanie Gunnels
Melanie Gunnels

University Research Administrator

(254) 710-3817

Jorge Maldonado
Jorge Maldonado

University Research Administrator

(254) 710-3817

Amy Plummer
Amy Plummer

University Research Administrator

(254) 710-3817


physical address
Leuschner Building
602 St. James Street, Suite 302
Waco, Texas 76706
mailing address
University Research Administrators
Baylor University
One Bear Place #97360
Waco, Texas 76798

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