Limited Submissions

Some opportunities limit the number of proposals which may be submitted by investigators from an individual institution. For these opportunities, the OVPR holds an internal competition to select the applicant(s) who will represent Baylor through submission of a full proposal to the sponsor.

Application Procedures

Faculty who wish to apply for a limited submission opportunity must submit an internal pre-proposal to the OVPR eight weeks prior to the external submission date. Internal applications for limited submission should be submitted via email to and must include each required document referenced in the application checklist below.

Application Checklist

The following materials (in Microsoft Word or PDF format) must be attached to the emailed pre-proposal:

  • Completed limited submission application form.

  • A one- to two-page pre-proposal. The pre-proposal should outline the proposed research and its relevance to the goals of the sponsor and the particular program(s). The most competitive applications will demonstrate a potential to enhance and expand research capabilities at Baylor, preferably across multiple disciplines.

  • An updated CV, in the format required by the desired sponsor, for each proposed investigator.

Pre-proposal Deadlines

The OVPR internal deadline for most opportunities will be eight weeks prior to the sponsor's deadline. The OVPR internal deadline for the NSF's MRI program is three months prior to the sponsor's deadline (see below).

To be considered complete and timely, applications must be received by the OVPR no later than 5:00 PM on the day of the internal deadline.

Review Process

  • Prospective investigators submit complete internal applications.

  • The OVPR will review all complete and timely proposals.

  • OVPR will notify prospective investigators whether or not they are approved to submit full proposals.

  • Investigators are responsible for working with OSP to submit full proposals by the sponsor's deadline.

The overall objective of the limited submission process is to make Baylor researchers as competitive as possible for the various limited competitions and to prevent any potential disqualification of a submission. Application deadlines are set to allow adequate time for all the necessary steps in determining which proposal(s) in the limited submission competition should be forwarded to the funder. These steps include (1) selection of reviewers who are appropriate to evaluate the proposal(s), (2) completion of the review process, (3) determination that sufficient university resources are available to support the proposal, (4) determination that the proposal fits the funder's mission and the mission of Baylor University, and (5) revision of the proposal to respond to reviewer edits.

If the submission deadline passes with no viable proposals having been submitted, and the OVPR is notified that an individual wishes to submit a late proposal, the PI must provide a written statement via email to the Vice Provost for Research stating the reasons for the requested exception to the submission deadline and acknowledging that the late submission will not allow sufficient time either for external review and reviewer feedback or for OVPR editing support services. The email must include an attachment with the details of the award or funding opportunity and must be copied to the individual's departmental chair and to The single late submission will be considered only if there is sufficient time to complete steps 3 and 4 above. If the Vice Provost for Research deems the unreviewed and unrevised proposal nevertheless to be competitive, it will be forwarded to the funder as Baylor's single submission.

Limited Submission Grants

Program Purpose Internal Deadline Notification Date Sponsor Deadline
NEH Summer Stipends To support individuals pursuing advanced research that is of value to humanities scholars, general audiences, or both. Aug. 1, 2018 Aug. 7, 2018 Sept 26, 2018
CPRIT Early Translational Research Award To create a pipeline of promising new cancer products developed by the Texas academic community and to advance successful technology toward commercialization and company development. Sept. 30, 2018 Oct. 30, 2018 Jan. 20, 2019
NSF MRI Program To support acquisition or development of a research instrument. Given the 30% cost share requirement, all proposals requiring more than $500,000 cost share must receive prior approval by the Office of Sponsored Programs (OSP) before internal submission. Nov. 5, 2018 Dec. 5, 2018 Jan. 22, 2019
W.M. Keck FoundationCycle II To support pioneering biological and physical science research and engineering. May 21, 2018 Keck Foundation Counseling Period: July 1-Aug. 15, 2018 Nov. 1, 2018
Johnson & Johnson WiSTEM2D Scholars Program To support women at significant points in their research careers in the disciplines of Science, Technology, Engineering, Math, Manufacturing and Design (STEM2D). Aug. 14, 2018 Aug. 21, 2018 Sept. 25, 2018