Limited Submissions

Some opportunities limit the number of proposals which may be submitted by investigators from an individual institution. For these opportunities, the OVPR holds an internal competition to select the applicant(s) who will represent Baylor through submission of a full proposal to the sponsor.

Application Procedures

Faculty who wish to apply for a limited submission opportunity must submit an internal pre-proposal to the OVPR eight weeks prior to the external submission date. Internal applications for limited submission should be submitted via email to and must include each required document referenced in the application checklist below.

Application Checklist

The following materials (in Microsoft Word or PDF format) must be attached to the emailed pre-proposal:

  • Completed limited submission application form.

  • A one- to two-page pre-proposal. The pre-proposal should outline the proposed research and its relevance to the goals of the sponsor and the particular program(s). The most competitive applications will demonstrate a potential to enhance and expand research capabilities at Baylor, preferably across multiple disciplines.

  • An updated CV, in the format required by the desired sponsor, for each proposed investigator.

Pre-proposal Deadlines

The OVPR internal deadline for most opportunities will be eight weeks prior to the sponsor's deadline. The OVPR internal deadline for the NSF's MRI program is three months prior to the sponsor's deadline (see below).

To be considered complete and timely, applications must be received by the OVPR no later than 5:00 PM on the day of the internal deadline.

Review Process

  • Prospective investigators submit complete internal applications.

  • The OVPR will review all complete and timely proposals.

  • OVPR will notify prospective investigators whether or not they are approved to submit full proposals.

  • Investigators are responsible for working with OSP to submit full proposals by the sponsor's deadline.

NSF MRI Program

The NSF MRI program allows limited submission from universities to secure or develop equipment. Given the 30% cost share requirement, all proposals requiring more than $500,000 cost share must receive prior approval by the Office of Sponsored Programs (OSP) before internal submission.

An MRI proposal may request up to $4 million for either acquisition or development of a research instrument. Beginning with the FY 2018 competition, each performing organization may submit in revised "Tracks" as defined below, with no more than two submissions in Track 1 and no more than one submission in Track 2.

  • Track 1: Track 1 MRI proposals are those that request funds from NSF greater than or equal to $100,000 and less than $1,000,000.
  • Track 2: Track 2 MRI proposals are those that request funds from NSF greater than or equal to $1,000,000 up to and including $4,000,000.

NSF MRI Timeline:

  1. Proposal concept development (best practices: 6 months prior to external submission)
  2. OSP approval (Submit to, required if cost share is greater than $500,000: October 5th
  3. Internal submission for limited submission (Submit to November 5th by 5pm (3 months prior to external submission).
  4. Internal decision announced regarding limited submission: December 5th by 5pm
  5. External submission window:
    • January 1, 2019 - January 22, 2019
    • January 1 - January 19, Annually Thereafter

W.M. Keck Foundation Cycle II

The W.M. Keck Foundation Research Program allows limited submission from universities for proposals to support pioneering biological and physical science research and engineering.

Keck Foundation Timeline:

  1. Internal limited submission deadline (Submit the single page concept paper from Keck, your CVs and the OVPR application form to May 21, 2018
  2. Keck Foundation counseling period: July 1-August 15, 2018
  3. Phase I application deadline: Nov. 1, 2018

Johnson & Johnson WiSTEM2D Scholars Program

The Johnson & Johnson WiSTEM2D Award supports women at significant points in their research careers in the disciplines of Science, Technology, Engineering, Math, Manufacturing and Design (STEM2D).

WiSTEM2D Timeline:

  1. Internal limited submission deadline (Submit a one- to two-page project summary, your CV and the OVPR application form to Aug. 14, 2018
  2. External application deadline: Sept. 25, 2018


Contact Dr. Stacey L. Smith with questions on limited submissions.
(254) 710-3252