PAYING FOR SERVICES
Effective June 1, 2013, services provided by
U.S. vendors may now be paid for using the P-card.
There are two exceptions:
Payments for services, including rentals, licenses, software, conference registration fees, membership fees and maintenance agreements, from a vendor with a foreign address or from a vendor located in
the United States if the vendor is not a U.S. payee. Such payments should be coordinated and processed
through the Accounts Payable Office and paid by vouchers.
Payments for routine maintenance for Baylor-owned
vehicles are also now allowed on the P-card. Please include the year, make,
model and VIN of the Baylor-owned vehicle in the transaction notes.
For more information regarding the
unauthorized use of the P-card, please see: https://www.baylor.edu/procurement/purchasing/index.php?id=45694.
For more information about appropriate account
codes, please see: https://www.baylor.edu/procurement/purchasing/index.php?id=45089.
PAYING FOR HOTELS - UNIVERSITY GUESTS ONLY
New County Tax on Hotel Rooms: As of August 1, 2017, McLennan County has imposed a 2.000% tax on hotel rooms. Baylor will not be exempt from this tax.
Effective January 1, 2015, the P-card may be used to pay for charges to hotels. Such charges may be for guests on official University business or candidates for approved faculty/staff positions. When using the P-card for hotel charges, cardholders are responsible for following the Purchasing Card policies.
Hotel charges for Baylor faculty/staff are not allowed on the P-card and should be paid by the employee and reimbursed via submittal of an online expense report. Faculty and staff are responsible for following the Travel and Entertainment polices.