Paying for Services and Hotels


Effective June 1, 2013, services provided by U.S. vendors may now be paid for using the P-card.

There are two exceptions:

  • Payments for services, including rentals, licenses, software, conference registration fees, membership fees and maintenance agreements, from a vendor with a foreign address or from a vendor located in the United States if the vendor is not a U.S. payee. Such payments should be coordinated and processed through the Accounts Payable Office and paid by vouchers.


Payments for routine maintenance for Baylor-owned vehicles are also now allowed on the P-card. Please include the year, make, model and VIN of the Baylor-owned vehicle in the transaction notes.

For more information regarding the unauthorized use of the P-card, please see:

For more information about appropriate account codes, please see:


New County Tax on Hotel Rooms: As of August 1, 2017, McLennan County has imposed a 2.000% tax on hotel rooms. Baylor will not be exempt from this tax.

Effective January 1, 2015, the P-card may be used to pay for charges to hotels. Such charges may be for guests on official University business or candidates for approved faculty/staff positions. When using the P-card for hotel charges, cardholders are responsible for following the Purchasing Card policies.

Hotel charges for Baylor faculty/staff are not allowed on the P-card and should be paid by the employee and reimbursed via submittal of an online expense report. Faculty and staff are responsible for following the Travel and Entertainment polices.