The Voyager Fleet Card was established to provide a more efficient and cost-effective method for purchasing and paying for gasoline for University owned vehicles. The Voyager card is not to be used for personal vehicles. This program replaces the traditional gasoline company issued credit cards and provides the convenience of maintaining one card rather than multiple fuel cards.
Receiving a Voyager Fleet Card
Department heads and/or their departmental administrator designee may request a Voyager Fleet Card via an e-mail to email@example.com. Please provide information and answers to the following:
An e-mail will be sent to the departmental administrator providing the PIN (Personal Identification Number). It is the responsibility of the department and individual users of the card to keep the PIN secure.
How to use the Voyager Fleet Card
These are general instructions. All terminals are different and may require the information be entered in a different order. Simply follow the instructions at the terminal to process your transaction.
Responsibilities of Having a Voyager Fleet CardParticipation in the Voyager Gas Card Program is a convenience that also carries cardholder responsibilities. Gasoline cards are considered University property and should be used only for University business.
Established procedures for the use of the Voyager Card must be followed. Failure to do so may result in either revocation of card privileges or other discipliinary action, up to and including termination of employment.
Voyager transactions are subject to periodic audits by the Procurement Services Office and/or the Office of Internal Audit
Storing the Voyager Fleet CardPlease be sure to store the Voyager Fleet Card in a secure location where the card is not exposed to elements that might damage the magnetic strip located on the back of the card. This includes storing the Voyager Fleet Card with other credit cards (there is a possibility that this might demagnetize the card), excessive heat which can melt the card, or in an open area where an object might scratch the magnetic strip on the card.
Voyager Fleet Cards are currently accepted at more than 200,000 sites. Please see the following link for a detailed listing of participating national and regional brands, along with independent stations in Texas. Voyager Acceptance and Locations.
Payment of the Voyager Fleet Card
Accounts Payable will send a monthly statement to the department, identifying all transactions for the month, for approval.
Lost or Stolen Voyager Fleet Card
Lost or stolen cards should be reported to 800-987-6591.
Procurement Services Contact