Unauthorized Use

The P-card SHALL NOT be used for the following:

  • Individual social and merchant memberships which include a potential personal Cardholder benefit (for example, Baylor Club, Sam’s Club, Amazon Prime, or LinkedIn memberships)
  • Capital Equipment
  • Gifts to students
  • Gift cards
  • Personal purchases
  • Non-University purchases (purchases made with the intention of reimbursing the University)
  • Cash advances
  • Alcoholic beverages
  • Travel related expenses (except domestic conference registrations which are allowed)
  • Guests & entertainment (except for catering orders through CaterTrax and approved Off Campus Caterers including other expenses listed on the Accounting Code Reference Guide.
  • Payments for services which require signed, contractual agreements and must be approved by the Office of General Counsel and paid with a voucher. For more information, visit The Office of General Counsel - Contract Procedures.
  • Payments for services, including rentals, licenses and software, conference registration fees, membership fees, and maintenance agreements, from a vendor with a foreign address or from a vendor located in the United States if the vendor is not a U.S. payee.
  • Payments to a vendor in a boycotting country listed below:
    Saudi Arabia
    United Arab Emirates
    Republic of Yemen
  • Gasoline
  • Printing projects that exceed $10,000. To review the Printing Procurement purchasing policy and a list of Baylor approved print providers, visit Printing Procurement.
  • Copiers, copier parts, and copier consumables (University-wide contracts exist for these items)
  • Office telephones and cellular phones (office telephones are allowed under direction of Telephone Services)
  • Purchases exceeding spending limits
  • Split purchases to circumvent spending limits
  • For additional Disallowed Purchases please review the Purchasing Manual.

A cardholder making unauthorized purchases or carelessly using the P-card may be liable for the total dollar amount of such unauthorized purchases plus any administrative fees charged by JP Morgan in connection with the misuse. The cardholder may also be subject to disciplinary action up to and including termination of employment.