The Travel Process

The Travel Process is a collaboration between the travelers, departments, suppliers and partners, as well as Procurement and Payment Services. We've briefly outlined the full travel process. 

For Individual Travel

Individual travel process for employees:

1. Complete an Authorization Request in Ignite and submit for approval to your line manager to authorize your trip
2. Book trip with Baylor Travel Agency and include Travel Agency Authorization Form (TAAF) 
3. Complete trip and submit an Expense Report for out-of-pocket and Baylor Travel Card expenses. Please note, travel arrangements coordinated by Baylor Travel Agencies is automatically reconciled by Payment Services

For Group Travel

Group travel is travel two or more students accompanied by a faculty member

If travel is outside of the United States, please reach out to CENTER FOR GLOBAL ENGAGEMENT

For travel within the United States:

1. Contact a Baylor Travel Agency to obtain a quote for the trip. In the event a Baylor Travel Agency cannot accommodate your travel needs, you may contact a provider directly for quote/itinerary. 
2. Submit a non-catalog services requisition in Ignite. Attach the quote/itinerary and traveler roster to the requisition
3. Baylor Accounts Payable will pay the Baylor Travel Agency or accommodations provider identified on the approved purchase order
4. Complete trip and submit an Expense Report for out-of-pocket and Baylor Travel Card expenses. Please note, travel arrangements coordinated by Baylor Travel Agencies is automatically reconciled by Payment Services

*For cash advances, please refer to our General Guidelines pertaining to Advances.