Invoice Requirements

Baylor university will only accept invoices directly from suppliers without pre-approved exception Accounts Payable. Supplier should email invoices to email address. The university will not accept supplier statements or copies of purchase orders as substitutions for a supplier invoice.

All supplier invoices must contain the following:

  • Purchase Order number

  • Shipping address

  • Remit-to address

  • Invoice number

  • Invoice date

  • Baylor contact 

  • Separate line item charges and brief description for each item as listed on the Purchase Order

  • Sales tax when applicable

  • Clearly marked invoice total

Rejected Invoices

Invoices which do not meet the outlined invoice requirements above will be rejected for non-compliance. It is the supplier's responsibility to re‐submit the invoice with proper information in a timely manner. Upon receipt of a corrected invoice, a new due date will be calculated. Payments will not be issued based on statements.

Procurement and Payment Services

One Bear Place #97084
Waco, TX 76798