letter writing is a tried-and-true way to recruit supporters for your mission trip. Follow these six easy steps to go from a blank page to an epic call to give.
Start by brainstorming & writing down a list of family, friends, church members, teachers, etc. who you think would enjoy partnering with you in this experience. (Your church directory, Christmas card list, the list of people to whom you sent graduation announcements…all are good sources for names.)
Next, go back through this list & narrow it to about: 10-20 names (if raising $200-$300) 20-30 names (if raising $400-$600), etc.
Then, make sure you have everyone’s addresses with you when you get ready to address envelopes & write your letter.
Note to self: don't expect to get all your fundraising from letterwriting...this is just one of MANY ways you should be ACTIVELY seeking supporters for your trip
(Sample Letter you can edit & print!")
There is no magical formula for writing a support letter. But there are some special touches and must-have information to make your letter a must read this holiday season!
Keep it short & to the point (your goal should be a 1 page MAX…it’s a LETTER, not a NOVEL!)
Where & when you are you going?
All tax-deducible team donation checks should be addressed to Baylor University and sent to the address below along with a Donor Form. Be sure to include it in your letter! *note: if the check has your name on it anywhere, it becomes a PAYMENT, rather than a donation)
don't forget to print Donor Cards too!!!
Personalize your letters and hand write your envelopes…that special touch
Make sure that every letter includes a Donor Form that should be returned to BU Missions with the donation or payment (Make sure you write your name in the "in Honor of" line before mailing!
if you want to go ABOVE & BEYOND, include a small pre-addressed envelope in the envelope (but you have to bring those yourself)
So you’ve written a gazillion letters…now what? Follow up! Next time you see the person, as them if they got your letter; write them a Facebook message; call them. Don’t let your letter get lost in a pile of bills or junk mail--remind them about it!