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So You're Thinking About Going On a Mission Trip...

If you've made it all the way to this page, you're probably interested in knowing a little bit more about what it would take to go on a mission trip with BU Missions. Congratulations, you've found the right spot! The following FAQ & tabs will provide you with information on trip costs, applications, fundraising, important dates, passports, etc. If you have any other questions, feel free to contact us

Global Missions - Student

1. What Does The Trip Cost Cover/Not Cover?
2. How Do I Apply?
3. When Are Applications Due for 2018-2019 Trips?
4. When is Money Due for Mission Trips?
5. How Does Fundraising Work?
6. What is a PAYMENT?
7. What is a DONATION?
8. Are Donors Able to Give Online?
9. Are Students Able to Make Payments Online?
10. What If I Want To Travel Separately From the Group (like from a different city?) Or If I Want To Use Frequent Flyer Miles?
11. What About a Passport?
12. What Immunizations Do I Need?
13. Isn't there Ebola in Africa?!
14. What is Baylor Missions doing to prevent the Zika Virus?
15. What Should I Pack?




Global Missions - Student

1. What Does The Trip Cost Cover/Not Cover?
One of the most common questions we are asked is, "How much does it cost?" The answer to this question is always, "It depends on where you are going." Obviously, if you are traveling to Eagle Pass, the trip cost will be significantly different than if you are traveling to Uganda. What doesn't change is what all is included in the total trip cost. Here's the general breakdown: The Trip Cost Includes:

  • Airfare (if applicable)
  • Hotel/Lodging
  • Transportation (in country)
  • Meals and PLENTY of bottled water!
  • Debriefing Activities (ie. beach day, safari, etc)
  • Programming (special projects, etc.)
  • Entry Visa/Exit Tax (if applicable)
  • Insurance (International only)
  • Miscellaneous

The Trip Cost does NOT Include:
  • Passport/Passport Renewal (if applicable)
  • Immunizations &/or Anti-Malaria meds (if applicable)
  • Snacks, extra soft drinks
  • Medicine/Medical Care (all international teams will have travel insurance but students will be responsible for upfront costs associated with needing medical care. Some expenses can be reimbursed from the insurance. Team Leaders do not have funds to cover these expenses for students.)
  • Souvenirs: for yourself, your family, your donors.
  • Transportation to airport (if applicable) Many of our teams carpool or meet at the airport. This cost (mileage, gas, parking) is not usually included in the trip cost for most teams
  • Cell Phone: Every Baylor participant traveling abroad MUST carry a cell phone that works in country. Since there are several options for achieving this goal, the cost of the international cell phone has not been included in the overall trip cost. Talk with your cell provider for pricing options.

  • Essentially, when you are on the trip, the only expenses you are responsible for are snacks/extra drinks or souvenirs.

    **Note: Every Baylor student traveling abroad MUST carry a cell phone that works in country. Since there are several options for achieving this goal, the cost of the cell phone has not been included in the overall trip cost.**

    2. How Do I Apply?

    What once was a paper application is now ONLINE! If you are interested in traveling with BU Missions, first check out Global Missions ! Use or search feature & When you find a team you like, click on the APPLY NOW button on the Baylor Missions team page you want to join! This will start your application through BearsAbroad , Baylor's trip management software.


    NOTE: When you click "Apply Now", you will be asked if you are currently a registered user (If you are a student/faculty/staff the answer is YES). You will have to sign into Bearsabroad, you'll need to use your Baylor ID (firstname_lastname but NO @baylor.edu) & password (Same as your email). After you log in, select the term you are applying for (ex. Summer I, 2015) & click APPLY. Now, get started on your application! If you have any troubles applying, contact Missions@baylor.edu for assistance.

    3. When Are Applications Due for 2018-2019 Trips?

    2018-2019 Trips Application Deadlines

  • FALL BREAK September 19th
  • WINTER September 19th
  • SPRING BREAK October 23th
  • MAY MINI-MESTER/SUMMER 1&2 November 19th
  • JULY MISSIONS LINE CAMP TBD Spring 2019
    *Students will be informed via email of their acceptance within 1-2 weeks of the deadline by the team leader.
    *Students will be informed via email of their acceptance within 1-2 weeks of the deadline by the team leader. *students can apply to as many teams as they like!

    4. When is Money Due for Mission Trips?

    Financial Deadlines for Mission Trips

    Every important deadlines/dates/financial policies will be on your BearsAbroad checklist. Make sure check in with your team leader regularly to see how you are progressing towards your fundraising goals and deadlines. for list of all financial deadlines visit www.baylor.edu/missions/deadlines

    5. How Does Fundraising Work?
    Fundraising is typically the most intimidating part of the trip planning process. When faced with the trip cost, our first reaction is often to gasp and say, "No way that's gonna happen." Take another moment though & take note of the resources that are right in front of you. Friends, family members, churches, co-workers, etc. Start thinking about how you could begin fundraising individually & then ponder creatively with your team on how you can raise the money together. Our staff has created a Fundraising 101 packet to help you along the way. The packet contains fundraising ideas, a sample letter, & a number of other tools to assist you in the process. You will also need a donor form.

    For a Letter Writing How to click HERE!

    6. What is a PAYMENT?

    • A payment is any money that is designated for a specific individual.
    • A payment will have the name of the individual student written on the check or gift.
    • A payment is only applied to a student's individual balance, not the team's.
    • A payment is NOT tax-deductible.
    • Payments are only refundable after all unrecoverable expenses are paid & can only be refunded to the individual that made the payment. (For example, if a parent made a payment on a student's account, the refund would go to the parent, NOT the student.)

    7. What is a DONATION?

    • A donation is any check, cash or money that is NOT designated for a particular individual.
    • No individual name can appear on a check given as a donation. If a name does appear on the check, it is no longer considered a donation but a payment.
    • Donations are designated for a team fund & are allotted to team members according to the team leader's discretion.
    • Donations are tax-deductible & the Baylor Gift Office will send a gift receipt.
    • Donations are non-refundable.


    If you're still a little fuzzy on the differences, make sure that you read the Fundraising 101 packet & check in with your team leader for clarifications. It will make the fundraising process run significantly smoother if you do.

    Your team leader will also be your point person for checking your account balance as you prepare for the trip. BU Missions will be providing them with a weekly update, so please make sure to check in with them if you would like a status update on your account.


    *All monies raised through team fundraising events & turned into BU Missions are considered team funds & will be used at the team leader's discretion.*

    8. Are Donors Able to Give Online?
    ABSOLUTELY!! Direct your donors to our Baylor Missions Give Site
    *make sure they know the name of your team!

    9. Are Students Able to Make Payments Online?

    YES! Baylor STUDENTS (only) can use a credit card to pay through our U-Pay system.

    Click on the Make a Payment Or Pay for a Trip link located on the Missions website! All payments must be made by 5pm on the day of the deadline!

    *If a parent wants to make a credit card payment on behalf of their student, they must arrange this with the student since it goes through their BaylorID & password. BUMissions does not accept credit card payments over the phone.

    10. What If I Want To Travel Separately From the Group (like from a different city?) Or If I Want To Use Frequent Flyer Miles?
    Baylor Missions is only responsible for GROUP travelers. If you are planning on traveling separately from the group (ie. starting/ending in a different city than the team) (or using frequent flyer miles), then you will need to notify BU Missions ASAP (deadline to notify Missions: SB deadline Dec 3rd; May/June deadline Jan 21st; July deadline Feb 25th).
    If you are doing either of the above, You will also be responsible for arranging for your own airfare. As soon as the team's airfare is set, BU Missions can provide you with the itinerary so that you can match as much of your travel to the group's as you wish. The amount budgeted for airfare will then be deducted from your overall trip cost.


    Note: You will not be considered officially on a Baylor trip until you have joined the group.

    11. What About a Passport?

    If you are traveling anywhere outside of the United States, you WILL need a passport. If you already have a passport, check the expiration date. It must be valid for at least 6 months after your anticipated date of travel. If you do not have a passport OR are needing to renew an old one, allow yourself plenty of time to do so (at least 8 weeks).
    Below, you will find a link that may be helpful during the application or renewal process:

    US Department of State: Passports

    12. What Immunizations Do I Need?

    You may need to update previous immunizations or receive new ones depending on where you are traveling. Some countries actually REQUIRE certain immunizations in order to gain entry into the country.

    To determine which shots you may need, search for your country on the Center for Disease (CDC) Website.

    If you discover you need any of the recommended/required immunizations for your trip, you can check with the Baylor Health Center or the McLennan Co Health Department about scheduling a time to get the vaccines.

    leave yourself plenty of time before you travel before getting your vaccines! AT LEAST 8 weeks!

    if you have any questions or concerns please email Missions or contact your team leader

    13. Isn't there Ebola in Africa?!

    No need to worry! 1. Africa is a HUGE Continent and there's only cases of Ebola in a select few countries in West Africa that Baylor does not currently or historically serve. 2. Baylor Missions does not take any teams to locations with active cases of Ebola. To learn more about Ebola and the proactive approach that Baylor is taking to protect the health and well-being of our teams, Learn more here!

    14. What is Baylor Missions doing to prevent the Zika Virus?
    The health, safety, and well-being of our Baylor students, faculty, and staff is of utmost concern to Baylor Missions as we plan our mission trips around the globe. Each trip goes through a rigorous proposal process assessing medical and travel risks alike. In light of the 2016 Zika outbreak affecting our brothers & sisters in Central & South America, Baylor continues to keep a close eye on the outbreak and is proactive in keeping our teams safe by providing our teams with practical ways to prevent the spread of the virus while abroad.
    More Information: http://www.baylor.edu/missions/index.php?id=930185

    15. What Should I Pack?

    Every country and team will require different things in terms of clothes AND donated goods. For instance, if you're traveling with a business team, you probably don't want to load up your suitcase with t-shirts, shorts, and tennis shoes. It would be a bit of a situation. Conversely, if you're traveling with a sports ministry team, ankle-length skirts and dress shoes would also be a problem. Our office has created a general packing list , BUT you will want to check with your team leader for more specifics AND things you can get donated to take with you!

    Remember, modesty is always a good rule of thumb worldwide.

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