BFA Information

BFA Information

Submitting BFA Exhibition Materials

Graduating BFA students will upload all necessary documents via the Martin Museum website. All documents can be accessed through the website, and MUST be submitted to the Museum through the website unless otherwise stated.


Important Dates

January 28, 2022 12:30 pm Meeting; Contract Discussion, Martin Museum of Art
February 11, 2022 5pm (via DocuSign); Exhibition Contract Signatures Due
March 25, 2021 12:30 pm Meeting; File Submission Discussion, Martin Museum of Art
April 7, 2022 5pm (via website); All Files Due
Artist/Project Statement
Installation Proposal
Promotional Materials
Digital Images
Slide Sheet
Pedestal Sign-Up Sheet
April 8, 2022 12:30 pm Meeting; Layout/Installation Discussion, Martin Museum of Art
April 19-20, 2022   Installation (9am - 4pm); Martin Museum of Art
April 21, 2022 Exhibition Opens 10am, Opening Reception 5:30 pm
April 21, 2022 Opening Reception 5:30pm - 7pm; Martin Museum of Art
April 27, 2022 Exhibition Closes 5pm (last entry 4pm)
April 28, 2022 Artwork Pick-Up (9am - 4pm); Martin Museum of Art
Artwork must be removed from Museum no later than 4pm.
Exhibition Contract
Due February 11

Students must review the entire Exhibition Contract. After reading, students must digitally sign the contract via Total Contract Manager. Students will not be permitted to participate in the exhibition without a signed Contract.

Due April 7

Students should use the Inventory template provided. Completed inventories should be submitted via file upload to Martin Museum website.

  • If a work is not for sale, list the price as NFS, but you must list insurance value.
  • Title the file as follows: Last name_first initial_Inventory
  • The information provided on the final inventory will be used to label the artwork in the online exhibition.
Artist Statement
Due April 7

Please consult with your professor for guidance writing your artist statement. Artist statements must be reviewed by the professor of record, prior to submission via Martin Museum website.

  • Artist statement documents should be no more than 350 words, and should be submitted as a Word document. 
Pedestal Sign-up
Due April 7

Pedestals will be provided on a first-come, first-serve basis. Students may request pedestals using the Pedestal sign-up sheet, which is available via the Google doc link below. Please be considerate of the needs of your fellow classmates, and please choose from the pedestals available on-site, first, if possible.

Digital Images and Slidesheet
Due April 7

Students will submit digital images of all artwork to be exhibited. These files will serve as records and will be made available in an online version of the exhibition.

Promotional Designs (optional)
Due April 7

Promotional designs should be submitted to major professor and to the Museum. Students must have approval before printing. Please note these are optional.

Artwork Specifications
  • Maximum of 7-10 artworks displayed, depending on the availability of space. Graphic Designers must submit portfolio with 7 -10 works represented in addition.
  • Must be from your major area of study.

  • Must be created during junior and senior year(s).

Exhibition Layout
  • All students will work with Director and Professor of record to appropriately arrange artwork based on assigned location in gallery.
  • Graphic designers will plan a space approximately 8-10 linear feet with consideration for pedestal use and a small table. Limit 3 pedestals per designer.

Installation Works

Students wishing to include an installation in their body of work must submit a proposal to the Martin Museum Director, with approval from professor. Proposal forms are available and should be submitted via the Martin Museum website.

Exhibit Install
  • All work must be installation ready, including display stands, easels, wire etc.

  • No visitors during installation.

  • Students will hang their own work, with assistance from Museum staff as needed.

  • Appropriate footwear required for installation: no flip-flops or sandals.

  • Graphic Design students will have display space at approximately 8-10 feet, and pedestals will be provided on a first-come first served basis. (Limit 3 per designer).
  • Basic tools and nails will be provided, but students must provide their own installation and framing materials (plexi, mounting brackets, wire, Velcro, hangers).

  • Requests for monitors, projectors, speakers, electric plugs, etc. must be made by mid-term via an Installation Proposal.


Artwork is evaluated by faculty and assessed for SACS based on:

  • Conceptual issues
  • Use of the elements and principles of design
  • Use of materials, application
  • Technique
  • Quality of presentation and written artist’s statement as installed in the Martin Museum

The student’s professor, using the above listed criteria and evidence of ongoing inquiry and work during the semester, determines grading. Some concentrations may present work completed for a Capstone course and will also provide a representative portfolio of work. 


Contact the Museum Director, Allison Chew

Martin Museum of Art

Address:Martin Museum of Art
Hooper-Schaefer Fine Arts Center
60 Baylor Ave
Waco, TX 76707