Course Reserves

Physical Reserves in Fall 2020 and Spring 2021

For the following reasons, the Baylor Libraries have decided that it is not viable to provide physical reserves for the fall and spring semesters:

  • Currently physical materials need to be quarantined for 3 days before they can be circulated or re-shelved. This model is incompatible with physical reserves.
  • Some population of students may not be in Waco and will not have access to materials on physical reserves.
  • If we have to make another sudden shift to online learning, only, having no physical reserves will ease that transition.

Rest assured that we will work with you to make your reserved physical materials available to your students digitally, as long as we can adhere to fair use and/or pay the appropriate copyright fees. For example:

  • We can acquire multi-user e-books, in lieu of print books, whenever possible.
  • We can acquire streaming video or audio licenses, whenever possible.
  • We can digitize parts of works, within the limitations of Fair Use.
  • Your department library liaison can work with you to find alternative resources.
  • We can digitize an entire work if it’s deemed essential for the course curriculum and there is no other alternative – but – this is only as a last resort. Under these circumstances, the preferred solution would be for the students to purchase the work (if it’s available for purchase).

Thank you for understanding our need to make this decision. In the end, we want to make decisions that have the well-being of Baylor’s faculty, students, and staff at the heart of these decisions. If you have any questions or concerns about this change, please send a message to libraryquestions@baylor.edu.

Rapidly Shifting Your Course from In-person to Online

During this time of rapidly moving all University courses to a totally online environment, instructors may feel they are challenged to determine how to ensure their students continue to have access to the print resources they may have left behind or that are on print reserves in the Moody and Jones Libraries. We have developed a guide -- Rapidly Shifting Your Course from In-Person to Online -- that will help with these issues and direct you to library personnel who can provide assistance.

Traditional Reserve

Library books, videos, and other materials from circulating collections may be placed on reserve. Please note that the Crouch Fine Arts Library offers course reserve services for music and visual art courses. Contact Jamie Duerksen (jamie_duerksen@baylor.edu or 254.710.6733) for music and visual art course reserves. All other course reserves are handled by personnel in Digital Library Services and Systems -- Library Systems.

Personal materials such as books, videos, or audio recordings may be placed on reserve. Library personnel will label and barcode all personal materials. Although Library personnel will take all reasonable precautions, personal materials on reserve are at some risk. Be sure your name is on your materials, and please do not place valuable or irreplaceable items on reserve.

We can place video and audio materials that have been commercially produced on reserve. Videotapes that have been recorded from television programs may be placed on reserve one time; a copy of the program purchased from the copyright holder (or authorization from the copyright holder) is required for use during additional semesters.

Electronic Reserve

As a general rule copied materials (journal articles, exams, class notes, etc.) will no longer be placed on Traditional Reserve. These items will be made available as Electronic Reserves. This change in policy allows us to use Library personnel time more effectively, and makes it easier for students to retrieve materials.

Baylor adheres to U.S. Copyright Law (USC Title 17) when assessing materials for inclusion in electronic reserve, especially when determining if Fair Use may apply. For specific details of Baylor's copyright policies, visit our Copyright Guidelines website. A more "user friendly" guide is also available. The Electronic Reserve policies below are based on this university-wide policy.

Audio and Video Reserve

Audio and video materials on reserve are available via online streaming. Physical audio reserves held at the Crouch Fine Arts Library service desk (3rd floor, Moody Library) are provided only upon request.

Copyright Clearance Service

Many academic libraries require that faculty members do the work of acquiring copyright permissions for materials placed on reserve. As a service to Baylor faculty, reserves personnel handle the copyright permissions process for materials placed on electronic reserve. All faculty are therefore highly encouraged to use electronic reserve for any copies of copyrighted materials that they want to make available to their students in their courses. In order to ensure compliance with copyright law and guidelines, any photocopies submitted for reserve MUST be accompanied by a complete and accurate citation.

What Can Go on Reserve?

Important Note: Material will not be placed in the system until permission is received. Therefore it is imperative that faculty submit requests by the deadline established by the reserve personnel, which is generally six weeks before the beginning of the semester.

  1. Items that will be placed on Electronic Reserve that do not require copyright permission:
    • Exams;
    • Class notes;
    • Other items for which the instructor owns the copyright or retains the right to reproduce, distribute, and display the work publicly (with appropriate documentation);
    • Items for which faculty have already secured copyright permission (with appropriate documentation);
    • Government publications;
    • Items that no longer fall under copyright. Please see When Works Pass into the Public Domain.
    • Items meeting Fair Use, such as:
      • A single article from a journal issue;
      • One chapter or 10% of a book.
  2. Items that will be placed on Electronic Reserve if copyright permission can be secured at a reasonable cost (or if the academic unit agrees to cover the additional cost):
    • Multiple articles from the same journal issue;
    • Content from a book that exceeds the one chapter/10% rule;
    • Material that does not meet Fair Use;
    • A copy of an entire out-of-print book (we will attempt to acquire a copy of the physical item for traditional reserve before we attempt to secure permission to scan the item into electronic reserve).
  3. Items that will not be placed on reserve:
    • Non-circulating items (such as items from reference collections or periodicals);
    • Course packets (these require separate copyright permissions - permission for a course packet does not imply permission for electronic reserve);
    • Items in Section 2 above that require copyright fees that exceed library limits;
    • Items in Section 2 above for which copyright permission is denied;
    • Consumables: materials (such as workbooks) which are intended for one-time use;
    • Materials borrowed from other libraries (books, videos, and similar materials).

For more information or questions about general reserve services, contact Brenda Anderson (reserves@baylor.edu or 254.710.6705).

For more information or questions about audio and video reserve services, contact Jamie Duerksen (jamie_duerksen@baylor.edu or 254.710.6733).

For copyright questions, contact copyright@baylor.edu.

These guidelines are subject to change.

University Libraries

One Bear Place #97148
Waco, TX 76798-7148

(254) 710-2112