Electronic Reserves (preferred method for Course Reserves)
As much as possible, we provide reserve materials electronically – either linking to electronic content (e-journal articles, e-books, e-book chapters, streaming video, streaming music, etc.) to which the Baylor Libraries have subscribed access, linking to openly accessible content, or linking to copied materials (within the fair use exception for copyright-protected materials).
Also, we highly encourage instructors to use Leganto – a system integrated with both the library system and Canvas that enables instructors to build reading lists directly in their Canvas courses. If interested take a look at these step-by-step instructions for setting up Leganto in Canvas courses or contact Denyse Rodgers (email@example.com) for more information.
Baylor adheres to U.S. Copyright Law (USC Title 17) when assessing materials for inclusion in electronic reserves, especially when determining if Fair Use applies. For specific details on Baylor's copyright policies, visit the Baylor University copyright site. A more "user friendly" guide is also available.
For copyright questions, contact firstname.lastname@example.org.
Copyright Clearance Service
As a service to Baylor instructors, reserves personnel handle the copyright permissions process (when needed) for copied materials placed on electronic reserves. Especially for journal articles, before creating a digital copy search for the journal citation in OneSearch to make sure we don’t already have access to the full text of that article. For those works that are copied, please provide a complete and accurate citation in order for us to ensure compliance with copyright law and guidelines.
Library Materials: Library materials from circulating collections may be placed on reserve by working with personnel in Research and Engagement.
Music, Art, Theatre Department Materials: Please note that the Arts & Special Collections Research Center provides course reserve services for musical scores, audio, and visual materials. Contact Jamie Duerksen (email@example.com or 254.710.6733)
Audio and Video Materials: Whenever possible, we will provide audio and video reserve materials using streaming resources available from the Baylor Libraries.
Personal Materials: Instructors may also place on reserve personal materials such as books, videos, or audio recordings. Library personnel will label and barcode all personal materials. Although library personnel will take all reasonable precautions, personal materials on reserve are at some risk. Be sure your name is on your materials, and please do not place valuable or irreplaceable works on reserve.
What Can Go on Reserve?
Important Note: Material will not be placed in the system until copyright permission (if needed) is received. Therefore, it is imperative that instructors submit requests by the deadline established by reserve personnel, which is ideally six weeks before the beginning of the semester.
- Works placed on Electronic Reserve that do not require copyright permission:
- Links to electronic content to which the Baylor Libraries has subscribed access or are openly accessible.
- Class notes.
- Other works for which the instructor owns the copyright or retains the right to reproduce, distribute, and display publicly (with appropriate documentation).
- Works for which instructors have already secured copyright permission (with appropriate documentation).
- Most government publications.
- Works in the Public Domain.
- Works meeting Fair Use.
- Works placed on Electronic Reserve if copyright permission can be secured at a reasonable cost (or if the academic unit agrees to cover the additional cost):
- Works that do not meet Fair Use.
- A copy of an entire out-of-print book (we will attempt to acquire a copy of the physical item for physical reserves before we attempt to secure permission to scan the work for electronic reserve).
- Examples of works we will not place on reserve:
- Non-circulating print works (such as works from reference collections or periodicals).
- Articles from the Harvard Business Review; Harvard requires instructors to work with them directly and pay appropriate fees for using this content.
- Course packs (these require separate copyright permissions, and permission for a course pack does not automatically imply permission for electronic reserve).
- Works in Section 2 above that require copyright fees that significantly exceed library limits.
- Works in Section 2 above for which copyright permission is denied and the Fair Use exception doesn’t apply.
- Consumables: works (such as workbooks or lab books) that are intended for one-time use.
- Materials borrowed from other libraries (books, videos, and similar materials).
Other Ways We Can Assist with Electronic Reserves
- We can acquire multi-user e-books, in lieu of print books, whenever possible.
- We can acquire streaming video or streaming audio licenses, whenever possible.
- We can digitize parts of works, within Fair Use limitations.
- Your department library liaison can work with you to find alternative resources.
- We can digitize an entire work if it’s deemed essential for the course curriculum and there is no viable alternative – but – this is only as a last resort. Under these circumstances, the preferred solution would be for the students to purchase the work (if it’s available for purchase).
For more information or questions about general reserve services, contact Jordan Popp (firstname.lastname@example.org or 254.710.6785).
For more information or questions about audio and video reserve services, contact Jamie Duerksen (email@example.com or 254.710.6733).
These guidelines are subject to change.
Last Update: April 14, 2021