The University Archives serves as the secure repository for Baylor University records. Its principal function is to collect, preserve, and provide appropriate access to records of enduring value related to the history of Baylor University. In general, records have enduring value if they contain evidence of University policy, organization, planning, decisions, operations, procedures, or if they have other significant informational value.
The University Archives collects the following materials, regardless of format:
The University Archivist is the official custodian of records housed in the University Archives.
University Archives does not accept records currently in use by Baylor University offices and departments. Only inactive records may be transferred to the University Archives. Records sent to the University Archives that do not fit the mission of the University Archives will not be retained. Please see the Records Retention and Archival Policy for more information about official record keeping policies and guidelines.
Other materials related to Baylor University
Personal research and papers of faculty, students, and alumni which are not related to the official operation of the university are considered the private property of the individuals who created them and are not deposited into the University Archives. They may, however, be donated to The Texas Collection by faculty, adminstrators and others associated with the University in accordance with our Gift and Donation Policy.
Additionally, The Texas Collection may accept, as part of its general collection, donations of documents, photographs, and memorabilia that record the history and culture of Baylor University, including the records of organizations related to faculty, students, and staff. The Texas Collection may also collect records that are about Baylor University and members of the BU community, even if these materials were not created by persons associated with Baylor.
Guidelines for the Transfer of Records to the University Archives:
Please note: Your office may have copies of documents that were not produced by your office but were distributed University-wide. Do not send these items to the University Archives. These documents should be sent to the University Archives from the office of origin. We seek only documents related to your core program activity.
Do not include any credit card information in materials sent to the University Archives.
It is the responsibility of the office or department to arrange and pay for the transport of materials to the University Archives in Carroll Library.