Placing Reserve Requests

Rapidly Shifting Your Course from In-person to Online

During this time of rapidly moving all University courses to a totally online environment, instructors may feel they are challenged to determine how to ensure their students continue to have access to the print resources they may have left behind or that are on print reserves in the Central Libraries. We have developed a guide -- Rapidly Shifting Your Course from In-Person to Online -- that will help with these issues and direct you to library personnel who can provide assistance.

Traditional Reserve

Library books, videos, and other materials from circulating collections may be placed on reserve. Please note that the Crouch Fine Arts Library offers course reserve services for music and visual art courses. All other course reserves are handled in the Library and Academic Technology Services (Library Systems).

Personal materials such as books, videos, or audio recordings may be placed on reserve. Staff will label and barcode all personal materials. Although staff will take all reasonable precautions, personal materials on reserve are at some risk. Be sure your name is on your materials, and please do not place valuable or irreplaceable items on reserve.

We can place video and audio materials that have been commercially produced on reserve. Videotapes that have been recorded from television programs may be placed on reserve one time; a copy of the program purchased from the copyright holder (or authorization from the copyright holder) is required for use during additional semesters.

Electronic Reserve

As a general rule copied materials (journal articles, exams, class notes, etc.) will no longer be placed on Traditional Reserve. These items will be made available as Electronic Reserves. This change in policy allows us to use staff time more effectively, and makes it easier for students to retrieve materials. All courses that have electronic material will be assigned a course-specific password. Faculty members will be notified about the password once their courses are activated.

Baylor adheres to U.S. Copyright Law (USC Title 17) when assessing materials for inclusion in electronic reserve, especially when determining if Fair Use may apply. For specific details of Baylor's copyright policies, visit our Copyright Guidelines website. A more "user friendly" guide is also available. The Electronic Reserve policies below are based on this university-wide policy.

Audio and Video Reserve

Audio and video materials on reserve are available via online streaming. Physical audio reserves held at the Crouch Fine Arts Library service desk (3rd floor, Moody Library) are provided only upon request. Learn more about audio and video reserves...

Copyright Clearance Service

Many academic libraries require that faculty members do the work of acquiring copyright permissions for materials placed on reserve. As a service to Baylor faculty, Library and Academic Technology Services handles the copyright permissions process for materials placed on electronic reserve. All faculty are therefore highly encouraged to use electronic reserve for any copies of copyrighted materials that they want to make available to their students in their courses. In order to ensure compliance with copyright law and guidelines, any photocopies submitted for reserve MUST be accompanied by a complete and accurate citation.

What Can Go on Reserve?

Important Note: Material will not be placed on the system until permission is received. Therefore it is imperative that faculty submit requests by the deadline established by the reserve staff, which is generally six weeks before the beginning of the semester.

  1. Items that will be placed on Electronic Reserve that do not require copyright permission:
    • Exams;
    • Class notes;
    • Other items for which the instructor owns the copyright or retains the right to reproduce, distribute, and display the work publicly (with appropriate documentation);
    • Items for which faculty have already secured copyright permission (with appropriate documentation);
    • Government publications;
    • Items that no longer fall under copyright. Please see "When Works Pass into the Public Domain".
    • Items meeting Fair Use, such as:
      • A single article from a journal issue;
      • One chapter or 10% of a book.
  2. Items that will be placed on Electronic Reserve if copyright permission can be secured at a reasonable cost (or if the academic unit agrees to cover the additional cost):
    • Multiple articles from the same journal issue;
    • Content from a book that exceeds the one chapter/10% rule;
    • Material that does not meet Fair Use;
    • A copy of an entire out-of-print book (we will attempt to acquire a copy of the physical item for traditional reserve before we attempt to secure permission to scan the item into electronic reserve).
  3. Items that will not be placed on reserve:
    • Non-circulating items (such as items from reference collections or periodicals);
    • Course packets (these require separate copyright permissions - permission for a course packet does not imply permission for electronic reserve);
    • Items in Section 2 above that require copyright fees that exceed library limits;
    • Items in Section 2 above for which copyright permission is denied;
    • Consumables: materials (such as workbooks) which are intended for one-time use;
    • Materials borrowed from other libraries (books, videos, and similar materials).

For more information or questions about general reserve services, contact Brenda Anderson ( or 254.710.6705).

For more information or questions about audio and video reserve services, contact Jamie Duerksen ( or 254.710.1366).

For copyright questions, contact Baylor's Copyright team at

These guidelines are subject to change.