Frequently Asked Questions

Cellular Devices and Data Plans

1. How do I order/upgrade a cell phone or smart phone for an employee?
2. Are we required to use a certain vendor?
3. What is the cost of ownership?
4. Can I get a cover or other accessories when ordering a new or replaced device?
5. What support does ITS provide for mobile devices?
6. Can I keep my current number when ordering a new device?
7. Is there a discount offered to Baylor employees for purchasing personally owned devices?
8. When can I get an upgrade or replace my old device?
9. How do I get a cracked screen repaired?
10. Who covers the cost of a repairing a cracked or broken screen or lost device?
11. Do I have to use a passcode on my mobile device?
12. What do I do if I lose my device?
13. Can a used device be redeployed?
14. I will be traveling internationally, is there anything I need to do with my cell phone service?




Cellular Devices and Data Plans

1. How do I order/upgrade a cell phone or smart phone for an employee?
Please submit the Request Form located on the Cellular Devices and Data Plans web page. First, you will need to know the approver's name and your departmental account number. The approver is the person who is in charge of the technology purchases for your department. It may be the department or budget head for your division.

2. Are we required to use a certain vendor?
Verizon is Baylor's recommended vendor for smartphones and iPads with cellular service. Apple is the preferred vendor if using only WiFi for iPad. Choosing another vendor requires approval. Contact ITS at 254-710-2866.

3. What is the cost of ownership?
The cost includes the one-time purchase price for a new or replacement device, plus the recurring monthly charges for the services used on the device. If you are adding a data plan for an iPad, there is a recurring monthly charge. All charges go directly to the department to process payment. Since the cost of the device varies with the model and memory size that you are requesting, call ext. 2811 to get the exact cost and ongoing monthly charges before ordering your device or plan. All charges go to Telephone Expense 9376.

4. Can I get a cover or other accessories when ordering a new or replaced device?
Accessories are charged separately. The department determines who will pay for the cost of the accessories. ITS does get discounts for accessories that will be passed on to the purchaser.

5. What support does ITS provide for mobile devices?
ITS will provide software support. Services include activation (personally-owned devices excluded), setting preferences, and troubleshooting for non-functioning mobile devices for all faculty and staff.

6. Can I keep my current number when ordering a new device?
Generally the University discourages employees from keeping their personal number; however, for special circumstances, please contact Technology Purchasing.

7. Is there a discount offered to Baylor employees for purchasing personally owned devices?
Discounts for data and cellular plans are available for personal use to faculty/staff under the vendor agreements with both Verizon and AT&T.

8. When can I get an upgrade or replace my old device?
The normal usage for a mobile device varies. iPads are usually 18 months to two years and smartphones are usually 12 to 18 months. The department must make the request to replace a device.

9. How do I get a cracked screen repaired?
Unless covered under warranty, no service is provided for cell phones or smart phones, including cracked screens. You must contact a third party vendor.

10. Who covers the cost of a repairing a cracked or broken screen or lost device?
Unless covered under warranty, all physical damage will be the responsibility of the department to cover the cost of repairing or replacing the device. Check with your department to see if reimbursement will be required.

11. Do I have to use a passcode on my mobile device?
Yes, a secure passcode will be required on all university-owned mobile devices.

12. What do I do if I lose my device?
Any lost device must be reported immediately to ITS. During normal business hours, call the Help Desk at (254) 710-4357. After hours, send an email to lostdevice@baylor.edu. This email goes directly to an ITS technician who will make contact before any action is taken. Include in the body of the email, information as to how and when contacts should be made since the Baylor device will not be an option.

13. Can a used device be redeployed?
Yes. When leaving a department or the university, all Baylor-owned mobile devices must be returned to ITS so that data can be wiped from the device. At the department's request, they can be redeployed.

14. I will be traveling internationally, is there anything I need to do with my cell phone service?
Yes. Most of the Baylor-owned cell phones will only cover nationwide calls. By adding a temporary international plan only for the time period traveled, will ensure you will not incur any additional charges for calls, texts or data use. If you do not have a Baylor-owned phone but will be traveling for Baylor you would need to contact your cell phone provider to add the service to your account for international calls.

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