All Baylor-owned computers, printers and related hardware items (equipment), including those purchased through grants, that are no longer on the hardware support list or no longer needed by a department, must be returned to Information Technology Services for proper disposition. No Baylor-owned computers will be sold to Baylor employees.

The Information Technology Services department will determine if the equipment should be redeployed, donated, sold or discarded. If any equipment is determined to have cash value, it will be sold to vendors of used equipment, non-profit agencies, non-profit institutions, or other third party vendors who may offer it for public sale. Obsolete equipment may be donated to non-profit agencies and non-profit institutions based on a written request from the agency or institution. Any monies received through these sales will go to general University funds.

Computer disposal requirements are more restrictive for businesses than for households. For example, under the Resource Conservation and Recovery Act (RCRA), computers disposed of by a household are excluded from the definition of a hazardous waste while computers disposed of by a business may be regulated as a hazardous waste. Some computers contain small amounts of toxic compounds including lead, mercury, cadmium and arsenic. Although individual computers from households may be placed in solid waste landfills, EPA requires commercial establishments disposing of computers to determine whether they qualify as hazardous waste, and if so, to have the computers sent to an approved hazardous waste disposal facility or to a recycler.

In order to comply with governmental regulations, state and federal, and Baylor policies, including FERPA, HIPAA and GLB guidelines, ITS will erase all data from the computer drives to ensure that no data can be recovered. Baylor complies with the DOD (Department of Defense) specifications for erasing data on storage media prior to the disposition of computer equipment. If the hard drive cannot be erased according to the DOD specifications, the hard drive will be destroyed.

Reviewed February 28, 2014