Supervisors of Students

As you make plans for hiring student workers, please keep in mind that the Form I-9 must be completed on or before the first day of employment, as required by the Department of Homeland Security. Baylor exclusively utilizes an electronic system for completing the Form I-9.

Students can complete Section 1 of the I-9 on any computer with network access by visiting this link: Electronic Form I-9. To complete Section 2 of the I-9, students must visit with a designated HR representative to present their original, unexpired documents that prove identity and eligibility to work. See the list of acceptable documents on the right.

Here are some ways HR can help you and your student workers be compliant with federal regulations for the Form I-9:
  1. Send your students to Human Resources to complete their Form I-9. Once you have determined a start date, send your student worker to Human Resources (HR) right away. Our HR staff is well versed in the complexities of completing the Form I-9 and we will gladly assist student workers.
    For your convenience, here is a link to a helpful student worker memo for your use: Student Worker Memo. It includes instructions to the student, where to find us and what to bring.

  2. Invite Human Resources to your new student worker orientation.
    Did you know that HR will come to your location to complete the Form I-9 for new students and assist with new hire paperwork? If you are planning an orientation for your student workers, please contact us. We would love to partner with you to ensure accurate and timely completion of the paperwork.

  3. Contact the askHR Service Center.
    Call 710-2000 or email with any Form I-9 questions. Office hours are 8 a.m. to 5 p.m., Monday through Friday.

Please verify the following before allowing the student to attend paid orientation/training sessions or to begin work:

  1. The student has been approved to work (see the Student Employment website for details).

  2. The student has completed both sections of the Form I-9. Instructions for checking the status of the I-9 can be found here.