University Job Titles

A job title should clearly and accurately describe the job roles and responsibilities. In order to ensure that titles are appropriate descriptors and to ensure consistency across the University, job titles should be reviewed and approved by the appropriate divisional Vice President and Human Resources prior to their use.

 

Organizational Levels within the University

 

Vice President - Directs a Division within the University and creates policy and strategy. Provides an overall direction for the University, within the boundaries set by the President and Board of Regents. May report to the President of the University.

Associate Vice President - Oversees and directs a business unit within the University while receiving instructions from the Vice President or President. Implement policy, programs and directives of the University through subordinate Assistant Vice Presidents and Directors. Typically reports to a Vice President.

Assistant Vice President - Oversees and supervises multiple departments within a major business unit. Implements policy and procedures for their area through their subordinates. Typically reports to an Associate Vice President.

Senior Director - Manages at least one or more departments within a major business unit. Senior level is determined based on scope of work and responsibility within the business unit. They are responsible for implementing policies and procedures for their departments. They typically will report to an Associate Vice President, Assistant Vice President or Dean.

Director - Manages at least one or more departments within a major business unit. They are responsible for implementing policies and procedures for their departments. They typically will report to a Senior Director, Dean, Associate Vice President or Assistant Vice President.

Associate Director - May supervise one or more functions within a department. They can assume the role of acting Director, if needed. They are responsible for implementing policies and procedures for their functions and typically supervise two or more FTEs. They typically will report to a Director

Assistant Director - May supervise at least one function within a department. They can assume the role of acting Associate Director, if needed. They are fully trained in one major function of the department and are continuing to develop a body of knowledge in other areas of the department. They are responsible for implementing policies and procedures for their function and typically have supervisor responsibilities. They typically will report to a Director or Associate Director.

Manager - Responsible for a single function and requires specialized knowledge. May or may not supervise employees. Recognized as the subject matter expert in their respective area.

Specialist or Coordinator - Professional level usually requires a Bachelor’s Degree. Requires specialized knowledge or other training which may provide comparable knowledge. Usually does not supervise employees.

Assistant To – Requires clerical or administrative duties; typically supports one or more AVP level position(s) or higher within the University. May supervise other administrative support position(s).

Office Manager, Administrative Associate, Administrative Assistant - Requires clerical or administrative duties; including personnel responsible for internal and external communications, recording and retrieval of data or information, and other clerical work. Incumbents whose jobs perform clerical work including recording and retrieval of data and/or information and other paperwork required. These positions typically support a department or functional area of a division. These positions do not typically require a Bachelor’s degree.