Time Off and Leaves of Absence

Family and Medical Leave

Family and Medical Leave (FMLA)is a statutory requirement. While on an approved FMLA, faculty or staff members who are benefits eligible will not experience any disruption in their insurance coverage. Faculty and staff will satisfy the eligibility requirements for Family and Medical Leave after completing twelve (12) months of continual service with the University, provided that they worked at least 1,250 hours during the twelve (12) months prior to their need for Family and Medical Leave.

Holiday Policy

Employees will be provided with paid time away from work to observe various national and religious holidays.

Holiday Schedule

Baylor University observes New Year’s Day, Martin Luther King Day, the Friday before Easter and the following Monday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and the day before and the day after Thanksgiving Day, and Christmas Eve through New Year’s Eve.

Vacation Time

Eligible staff members will receive paid vacation time based upon their years of service to the University. Non-Exempt (Bi-weekly) staff members will receive 4.00 hours per pay period during their first ten years of service, 5.54 hours per pay period after ten years of service, and 7.08 per pay period after twenty years of service. Exempt (monthly) staff members will receive 8.67 hours per pay period during their first ten years of service, 12.00 hours per pay period after ten years of service, and 15.33 hours per pay period after twenty years of service.

Sick Time

Eligible staff members will receive paid sick time per pay period based upon their assigned work schedule. The maximum accrual rate per pay period for exempt (monthly) staff members is 7.33 hours, while the maximum accrual rate per pay period for non-exempt (bi-weekly) staff members is 3.38 hours. These accrual rates will be pro-rated based upon individual work assignments.
Staff members who have exhausted their accrued time may be eligible for shared sick time.

Personal Time

Eligible staff members will receive personal time immediately upon employment. This time will may be used after completing two months of service. The maximum accrual rate of personal time is 24.00 hours. The actual accrual rate will be prorated based upon individual work assignments. The maximum amount of personal time that may be accrued is 48.00 hours.

Non-Compensated Leaves of Absence

Eligible faculty and staff may receive non-compensated leaves of absence for educational purposes, personal needs, sick leaves, or military leave. While an individual is on an approved non-compensated leave of absence, they may be eligible to continue their benefits. The type of leave will determine benefit eligibility, duration of eligibility, and monthly insurance premiums.

Court Leave

Employees will be granted court leave to appear as a witness, or to serve as a juror in any court of law.



Monthly Absence Record for exempt employees