TENTATIVE Schedule of Events 2018

The 2018 Heart of Texas Regional History Fair is scheduled for February 15-16, 2018. The fair takes place in the Bill Daniel Student Center on the campus of Baylor University in Waco, Texas. The public is invited to view Performances and Documentaries at scheduled judging times. Exhibits, Web Sites, and Historical Papers are closed to public viewing during judging, 1-3 p.m. Friday.


The schedule below is tentative and may change according to the requirements of the fair. The final schedule will be available after February 2, 2018. Please call the HOTRHF office (254-710-3783) if you have questions or if you need a copy of the final schedule.


Thursday, FEBRUARY 15, 2018
3:00--5:30 p.m.
Check-in and set-up for all junior division exhibits.
Please DO NOT come early. We cannot start to check in students until 3 p.m.!

  • Exhibits MUST be set up by the student/s competing unless advance special circumstance permission is obtained in writing from the HOTRHF office. Violation of this rule will result in immediate disqualification.
  • Group exhibits may be checked in and set up at this time by one group member. Other members must check in for themselves no later than Friday morning.
  • Historical papers, Web sites, performances, documentaries, and senior exhibits may also be checked in Thursday afternoon, if convenient for the students and their sponsors.
  • Please DO NOT bring props, costumes, or audiovisual equipment if you are scheduled for Friday judging of performances or documentaries; there is no overnight storage available.

5:15--5:45 p.m.
Judges' orientation
Gregory Room - light dinner
This session is for HOTRHF regular category Junior Preliminary Individual & Group Exhibits judges only.

5:45--9:00 p.m.
Preliminary judging of all junior division exhibits
Students are not required to be present and must leave by 5:45 p.m.

Judging of selected performances and documentaries, if necessary
Teachers and students will be advised in advance if they are to be judged Thursday evening.

Friday, FEBRUARY 16, 2018
7:30--8:15 a.m.
Judges' orientation
Gregory Room - continental breakfast
This session is for HOTRHF regular category judges only, not special award judges.

8:30--10:00 a.m.

  • Check-in is mandatory for each student who did not check in on Thursday, including historical paper and Web site students.
  • Every entrant MUST check in for herself or himself on Thursday afternoon or Friday morning. Students who do not check in are ineligible for any awards. Failure of any member of a group to check in disqualifies the entire group.
  • Teachers and/or parents CANNOT check in for students.

8:30--4:30 p.m.
Judging of performances and documentaries
Performances and documentaries will be judged according to a detailed judging schedule available at check-in.

9:00--11:00 a.m.
Fifth grade exhibit judging
Fifth grade students must be present during judging.

12:00--1:00 p.m.
Sponsors' meeting and luncheon
Loessin Room, Bill Daniel Student Center

12:00--1:00 p.m.
Judges' luncheon
Gregory Room, Bill Daniel Student Center
Luncheon is for regular category judges only, not special award judges.

1:00--3:00 p.m.
Final judging of all junior and senior exhibits
Students must be standing by their exhibits during this time. Exhibit hall will be CLOSED to public viewing of exhibits, papers, and Web Sites.

3:45--4:15 p.m.
Take down of exhibit projects may begin
All exhibits must be off the tables and removed as quickly as possible to allow HOTRHF to clear the tables from the floor
Everything must be removed from the Bill Daniel Student Center by 7:00 p.m.

5:00--6:00 p.m.
Awards Ceremony held in the Barfield Room of the Bill Daniel Student Center, 2nd Floor
Students and teachers should remain for the entire program if possible. Please note that judging callbacks may delay the start of the awards ceremony.

6:00--6:30 p.m.
Winners' orientation to Texas History Day
Entry information packets for the state contest will be distributed to all first and second place winners in each category immediately following the ceremony. All first and second place winners and their sponsors must attend this brief meeting.

HOTRHF Note: this page is current and up to date for 2018.